Human Resources Assistant

Massachusetts College of Pharmacy and Health Sciences; Boston (MA); On-site; USD 43,000 - 48,000; Part time

Job summary

Massachusetts College of Pharmacy and Health Sciences (MCPHS) in Boston seeks a part-time Human Resources Assistant (20 hours/week) to provide administrative and operational support to the HR team. The role emphasizes customer service, confidentiality, and accurate handling of HR data, including adjunct faculty hiring and I-9 verification.

You will assist with recruitment, onboarding, employee relations, benefits, and performance management, maintain personnel records, process invoices, and help

Qualifications

• Associate degree or higher; BA preferred in HR, business, or related field.
• At least 2 years in an office setting; HR experience preferred.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication.
• Strong organization and attention to detail.

Responsibilities

• Provide administrative support for recruitment, onboarding, employee relations, benefits and performance management.
• Maintain electronic and paper personnel files with confidentiality.
• Process confidential employee transactions and data.
• Process invoices and financial transactions.
• Support adjunct faculty hiring workflow.
• Ensure new hire paperwork is complete and filed, including background checks.
• Ensure Form I-9 completion for adjunct faculty, fellows, and full-time staff.

Skills

MS Office

Word

Excel

PowerPoint

Communication

Confidentiality

Attention to detail

Organizational skills

Team player

Education

Associate degree

Bachelor's degree preferred

Tools

HRIS

I-9 verification

Databases

Job description

The Human Resources Assistant provides administrative and operational support to the Human Resources team. This part-time role, 20 hours per week, will be responsible for providing a high level of customer service and performing a range of critical HR activities requiring exceptional organization, attention to detail, and sound judgment. Reporting to the Director of HR Operations & Engagement, the HR Assistant works in tandem with the HR Coordinator to provide both generalized and specialized assistance in a wide range of activities, supports the adjunct faculty hiring process, maintains the I-9 verification process and HR records, and contributes to HR workforce initiatives through various duties as assigned.

Administrative Support

• Provides administrative support for recruitment, onboarding, employee relations, benefits and performance management activities.
• Maintains electronic and paper personnel files while ensuring accuracy and confidentiality.
• Processes confidential employee transactions, ensuring completeness and accuracy of data.
• Processes invoices and other financial transactions.
• Facilitates the adjunct faculty hiring workflow process.
• Ensures that new hire paperwork is complete, processed in a timely manner, and appropriately filed, including contracts and the background check process.
• Ensures Form I-9 completion for adjunct faculty, Fellows, and full-time employees.

General HR Support

• Serves as professional first point of contact for employee questions.
• Assists with employee recognition and engagement initiatives.
• Ensures compliance with applicable employment laws, policies and regulations.
• Performs other duties as assigned

Requirements

Required:

• Associate’s or Bachelor’s degree preferred, preferably in human resources, business administration, or related field.
• Minimum of 2 years of experience in an office setting; experience in human resources is preferred.
• High level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality.
• Advanced attention to detail and ability to be highly organized required.
• Strong interpersonal skills with ability to work with people at all levels of an organization.
• Effective oral and written communication skills.
• Demonstrated ability to exercise good judgement and to triage situations as they arise.
• Must be proactive, a critical thinker, collaborative, and a great team player.
• Skilled with Microsoft Office, (Word, Excel, PowerPoint) and some experience with databases.

Physical Requirements:

• Typical office or administrative working conditions. Staff is not exposed to adverse environmental conditions. Work is primarily sedentary in nature; there are no special physical demands.

Stipend

N/A

About Us

Applicants must be authorized to work for any employer in the U.S. MCPHS is unable to sponsor, or take over sponsorship of an employment Visa. MCPHS is also not an E-Verify institution.

About Us
Established in 1823, Massachusetts College of Pharmacy and Health Sciences (MCPHS) is the oldest institution of higher education in Boston, a city that is home to many of the world's top universities and healthcare institutions. We are one of the largest and most highly-ranked schools for health and life sciences, and our alumni and faculty continually distinguish themselves in healthcare settings around the globe. MCPHS has more than 7000 students across campuses in Boston's Longwood Medical and Academic Area (LMA), downtown Worcester, MA and downtown Manchester, NH. Our vision is to empower our Community to create a healthier, more equitable world, which we strive to achieve through our core values of integrity, community, engagement, collaboration, support, and innovation.

MCPHS is an equal opportunity employer dedicated to ensuring equal opportunity for all members of the University community. We aim to recruit, develop, and retain the most skilled faculty and staff. All qualified applicants will be considered for employment.

Pay Range

The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay.
The actual pay rate will depend on the person's qualifications and experience.

$31.10 - $34.56 / hour

Pay Transparency

The pay range associated with this posting reflects the amount the University reasonably expects to pay for this role at this time. Salary offers are determined based on experience, skills, and qualifications as well as internal equity, market data, and pay in comparison to similarly situated employees doing comparable work.

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