Human Resources Assistant

Theuniversityunion; Amarillo (TX); On-site; USD 42,000 - 48,000; Full time

Job summary

Apollo MedFlight is seeking an HR Assistant to join our HR team in Amarillo, TX. This role provides essential administrative support, handles employee records, payroll and benefits processes, onboarding, and responsive HR inquiries.

You will contribute to efficient HR services and daily operations in a fast-paced environment. The ideal candidate has a high school diploma with strong organization, communication, and confidentiality skills, plus proficiency in Microsoft Office and HRIS.

Qualifications

• High School Diploma or equivalent.
• Strong organizational skills with the ability to prioritize and support various stakeholders.
• Excellent verbal and written communication skills for effective collaboration.
• Ability to maintain strict confidentiality and handle sensitive employee information discreetly.
• Proficiency in Microsoft Office Suite and HRIS software.

Responsibilities

• Maintain and update comprehensive employee records accurately.
• Serve as the first point of contact for HR-related emails, phone calls, and inquiries.
• Support onboarding by coordinating new hire orientations with the HR Generalist.
• Assist payroll processing by verifying timesheets and updating pay records.
• Aid benefits administration by assisting employees with enrollment and changes.
• Help ensure adherence to labor laws and HR policies through documentation.
• Provide administrative support to the department and projects.
• Maintain compliance with applicable labor laws and regulations.
• Assist the HR Manager with special projects as needed.

Skills

Organizational skills

Verbal and written communication

Confidentiality

Microsoft Office Suite

HRIS software

Education

High School Diploma or Equivalent

Associate or Bachelor's degree (Preferred)

Tools

Microsoft Office Suite

HRIS

Job description

• Location 5601 I-40,Amarillo, TX, 79109,United States
• Base Pay $42,000.00 - $48,000.00 / Year
• Job Category Human Resources
• Employee Type FT Non-Exempt
• Required Degree High school
• Manage Others No

• Name Jared Shipley
• Phone [phone]

Apollo MedFlight is growing!

Do you love variety and challenges? Do you want a job that always keeps you on your toes? Do you thrive when working with others? If so, you will have plenty of reason to love this role at Apollo MedFlight!

We are seeking a detail-oriented and proactive Human Resource Assistant to join our HR team. We need an HR Assistant who will jump in and help where needed in the department, while having a profoundly positive impact on our current employees. You will support daily HR activities. This role offers an excellent opportunity to gain valuable experience in various HR functions.

As an HR Assistant, you will provide essential administrative support to the HR department. Your role is vital in facilitating smooth HR operations by assisting with employee records maintenance, payroll and benefits support, onboarding activities, and responding to daily HR inquiries. You will contribute to multiple facets of the human resource department, ensuring effective and efficient delivery of HR services.

A day in the life :

• Maintain and update comprehensive employee records accurately, including personal data, employment status, and compliance documentation.
• Ability to serve as the first point of contact for HR-related emails, phone calls, and inquiries – responsible for receiving, screening, and directing communications promptly to the appropriate HR team member.
• Support onboarding by coordinating new hire orientations alongside the HR Generalist.
• Assist payroll processing by verifying timesheets, updating employee pay records, and addressing payroll related inquiries with the Payroll Specialist.
• Aid benefits administration by assisting employees with benefit enrollment, answering questions, and communicating benefit changes under the guidance of the Benefits Specialist.
• Help ensure adherence to applicable labor laws and HR policies through accurate documentation and record-keeping.
• Provide administrative support to the department with their respective tasks and projects.
• Support benefits administration by assisting employees with inquiries, enrollment and communicating benefit information.
• Maintain compliance with all applicable labor laws and regulations.
• Assist the Human Resource Manager with special projects as needed.

Requirements

The background profile we are looking for :

MINIMUM REQUIRED QUALIFICATIONS

• High School Diploma or equivalent.
• Strong organizational skills with the ability to prioritize and support various stakeholders simultaneously.
• Excellent verbal and written communication skills for effective collaboration with team members and employees.
• Ability to maintain strict confidentiality and handle sensitive employee information discreetly.
• Proficiency in Microsoft Office Suite and HRIS software.
• Detail-oriented with accurate data entry and strong record-keeping abilities.
• Self-motivated with the ability to work independently while contributing actively to a team setting.
• Ability and willingness to learn new systems, processes, and evolving industry regulations.
• Flexibility to travel occasionally and work outside standard business hours (evenings, weekends) as needed.
• Regular and reliable attendance.

PREFERRED QUALIFICATIONS

• Associate or bachelor’s degree in business administration, human resources or related field preferred.
• Proven experience in administrative support, ideally within an HR environment supporting multiple HR functions.
• Previous experience in healthcare and/or aviation.
• Knowledge of employment laws and regulations.

Summary

DISCLAIMER

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned from time to time. The scope of the job may change as necessitated by business demands.

The employee must be able to perform the essential functions of the position satisfactorily and that, if requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Equal Employment Opportunity Statement

Apollo MedFlight is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.

Anti-Discrimination & Harassment Statement

Apollo MedFlight is committed to maintaining a workplace free from discrimination, harassment, and retaliation. We prohibit unlawful discrimination or harassment of any kind and expect all employees to conduct themselves in a professional and respectful manner. Any violations of this policy will be addressed promptly and appropriately.

Reasonable Accommodation Statement

Apollo MedFlight provides reasonable accommodations to qualified individuals with disabilities and to employees with sincerely held religious beliefs, in accordance with applicable laws. If you require assistance or accommodation during the application process or while performing the essential functions of a position, please contact Human Resources.