Human Resources and Administrative Lead

Mandy's Farm; Albuquerque (NM); Sur place; USD 24 000 - 34 000; Plein temps

Avantages offerts par ce poste

403(b)

Dental insurance

Health insurance

Life insurance

Vision insurance

Paid time off

Tuition reimbursement

Referral program

Résumé du poste

Mandy's Farm in Albuquerque, NM is seeking an onsite HR and office administrator to coordinate recruitment, onboarding, and day-to-day operations. You will manage candidate communications, conduct onboarding, and maintain confidential staff records.

The role supports training coordination, staff scheduling, and front desk operations, while ensuring accuracy across payroll platforms like Paychex and HR systems.

Qualifications

• High school diploma or GED required.
• Minimum 1 year experience providing direct services to individuals with I/DD.
• Valid driver’s license and reliable transportation.
• Proficiency in Microsoft Office and Google Workspace, with willingness to learn HR systems.
• Ability to supervise employees, manage multiple priorities and meet deadlines.
• Commitment to Mandy’s Farm mission and values.
• 1–3 years HR/administration/office management experience preferred in nonprofit.

Responsabilités

• Coordinate recruitment for Direct Support Professionals and AmeriCorps members.
• Review Residential Staffing Worksheet to identify staffing needs.
• Lead onboarding: collect documents, manage files, coordinate background screenings, and enter data in Paychex/HUB.
• Coordinate training by assigning, tracking, and maintaining Trainual modules.
• Maintain accurate, confidential employee records and directories.
• Track evaluations and deadlines, and notify managers of upcoming milestones.
• Partner with managers to ensure onboarding requirements are met.
• Oversee front desk: visitor support, calls, and opening/closing procedures.
• Prepare Weekly Updates and employee announcements as directed.

Connaissances

Recruitment coordination

Onboarding management

HR administration

Office coordination

Supervision

Formation

High school diploma or GED

Outils

Paychex

HUB/Employee Navigator

Trainual

Microsoft Office

Google Workspace

Description du poste

Albuquerque, NM onsite role coordinating HR processes and day-to-day office administration.

Responsibilities

• Coordinate recruitment for Direct Support Professionals, AmeriCorps members, and other openings, including job postings, applicant communication, interviews, and job offers as directed
• Review the Residential Staffing Worksheet to identify and communicate staffing needs
• Lead employee onboarding: collect required documents, manage personnel files, coordinate background screenings (CCHSP, EAR, SAMBA), and enter information in Paychex, HUB/Employee Navigator, and other platforms
• Coordinate training by assigning, tracking, and maintaining Trainual modules, including creating and updating content
• Maintain accurate and confidential employee records, contact lists, and organizational directories
• Track employee evaluations, notify managers of upcoming deadlines, and monitor completion
• Partner with managers and training staff to ensure new hires complete onboarding requirements and receive required resources
• Oversee front desk coverage, including visitor support, phone calls, and office opening and closing procedures
• Maintain organized digital files, shared documents, and administrative resources
• Identify opportunities to improve office procedures and administrative efficiency
• Supervise Administrative Assistants and Facilities Assistants: schedule, assign responsibilities, monitor performance, and address employee performance and attendance concerns
• Provide job coaching support when needed and when a Job Coach is unavailable
• Collect and maintain data for organizational reports, KPIs, and administrative projects
• Support daily operations and special projects while maintaining accuracy and confidentiality
• Prepare and distribute Weekly Updates, employee announcements, and email blasts as directed by leadership
• Maintain employee birthday and anniversary records and coordinate related announcements
• Assist with planning staff appreciation activities, administrative events, and organizational gatherings

Requirements

• At least 21 years old with a high school diploma or GED
• Minimum 1 year experience providing direct services to individuals with Intellectual and Developmental Disabilities (I/DD)
• Valid driver’s license and reliable transportation
• Ability to supervise employees, manage multiple priorities, and meet deadlines independently
• Proficiency in Microsoft Office and Google Workspace, with willingness to learn HR and administrative systems
• Computer literacy/application experience
• Commitment to Mandy’s Farm mission and values of growth, community, inclusion, and person-centered services
• One to three years of experience in HR, administration, office management, finance, or operations, preferably in a nonprofit setting
• Experience with project coordination, reporting, and administrative operations; strong attention to detail and ability to maintain accurate, confidential records
• Background supporting recruitment, employee onboarding, training coordination, and personnel management

Technologies

• Paychex
• HUB/Employee Navigator
• Trainual
• Microsoft Office
• Google Workspace

Benefits

• 403(b)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Pay, Schedule, and Location

• $21.00 per hour (starting pay from $21.00 per hour)
• Expected hours: 40.0 per week
• Work location: In person
• Ability to commute: Albuquerque, NM 87106 (Required)

Duties may change based on organizational needs and additional responsibilities may be assigned by the Director of Human Resources and Operations, Operations Coordinator, or organizational leadership.