Human Resources Administrative Support Coordinator

The California State University; Fresno (CA); On-site; USD 48,735 - 50,699; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

CalPERS

Sick and vacation time

15 paid holidays

Education fee waiver

Job summary

California State University, Fresno seeks an HR Administrative Support Coordinator to assist HR and Payroll programs, coordinate admin tasks, and support budgets and customer service across campus.

The role emphasizes document development with Adobe Sign and DocuSign, and requires independent work with minimal supervision. Ideal candidates have strong communication and organizational skills and experience in HR support.

Qualifications

• Completion of a high school program, technical/vocational program, or equivalent.
• Four years of progressively responsible administrative support experience or related.
• Strong communication and customer service skills.
• Proficiency with standard office software and HR systems.

Responsibilities

• Coordinate administrative support for HR and Payroll programs.
• Assist with department budget responsibilities and reporting.
• Provide front-facing customer service to campus and community members.
• Develop and enhance documents using Adobe products and DocuSign.
• Perform project work and support university programs and policies.

Skills

Customer service

Communication

Organization

Teamwork

Problem-solving

Education

Bachelor's degree (preferred)

High school diploma or equivalent

Tools

PeopleSoft HR

PageUp

Adobe Sign

DocuSign

Job description

Apply now Job no: 560306
Work type: Staff
Location: Fresno
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Human Resources

Compensation and Benefits

The anticipated salary hiring range is $4,367- $4,543 per month (Steps 1 – 3), commensurate with qualifications and experience. The salary range for this classification is $4,367 -$6,362 per month.

This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program.

Job Summary

The HR Administrative Support Coordinator performs a variety of routine to complex administrative responsibilities to support the Human Resources and Payroll Department. The incumbent must be familiar with the basic workflow of Human Resources functions including benefits, employment, recruitment, classification, compensation, and Payroll processes. Primary responsibilities include coordinating administrative support functions for multiple HR and Payroll programs; department budget responsibilities; front-facing customer service responsibilities; developing and enhancing documents involving the use of advanced software (i.e. Adobe programs and/or DocuSign); and performing administrative duties and project work and coordination related to university programs, policies, and procedures.

The incumbent serves as primary contact and/or resource to the public and university constituents and regularly interacts with a variety to campus and community constituents including: working with students, faculty, and staff to assist them or resolve problems; networking to build campus relationships to coordinate work and projects in an accurate and efficient manner. Day-to-day work is performed independently and under general direction with minimal supervision. Work is supervised in terms of overall accomplishments. The incumbent is expected to set their own priorities. Assignments are varied requiring the use of judgment and discretion in interpreting and applying university, systemwide, and department policies and procedures.

Key Qualifications

• Functional knowledge of and skill in standard office methods, procedures and standard practices, including principles of providing customer service.
• Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate professionally both orally and in writing.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages (i.e. Microsoft Office Suite, Adobe Sign, Google email and calendar, etc.).
• Skill/Ability to:
  • Excellent communication, interpersonal and problem-solving skills to serve as front-line for a variety of high- level campus and community individuals.
  • Ability to maintain confidentiality with regard to sensitive written and electronic records.
  • Ability to coordinate clerical and administrative support functions including training student assistants.
  • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist, with the ability to problem-solve as needed or refer such issues to higher authority as appropriate.
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  • Attention to detail and the ability to accurately draft and compose correspondence and standard reports and/or prepare and deliver presentations.
  • Ability to work in a fast-paced environment with frequent interruptions, multiple shifting priorities, and critical deadlines while consistently provide quality customer service.
  • Ability to work effectively with faculty, staff, students and the general public from diverse ethnic, cultural and socio-economic backgrounds.
  • Ability to work effectively in a team-oriented environment.
  • Provide accurate information and data for review regarding program service delivery and activities in meeting programmatic goals and enhancing processes.

Education and Experience

• Completion of a high school program, technical/vocational program, or equivalent.
• Four years of progressively responsible administrative support experience or related.

Preferred Qualifications

• Bachelor's degree from an appropriately accredited college.
• Knowledge of PeopleSoft Human Resources and/or PageUp software.
• Working knowledge of multiple HR functions and processes.

Department Summary

Building a strong, caring community is at the heart of what we do. Fresno State Human Resources is dedicated to serving our people with professionalism, compassion, and a focus on well-being.

Deadline & Application Instructions

Applications received by August 4, 2026 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Additional Information

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at [phone].