Human Resources Administrative Specialist (Part-Time| Human Resources)

Trident Technical College; Charleston (SC); On-site; USD 23,000 - 32,000; Part time

Job summary

Trident Technical College's Human Resources Department is seeking a Part-Time Administrative Specialist. This position provides administrative and clerical support to HR operations and offers exposure to recruitment, onboarding, and records management.

Primary duties include organizing personnel files, updating HR systems, assisting with interviews and orientations, handling inquiries, and providing general admin support while maintaining confidentiality and data security.

Qualifications

• High school diploma required; related administrative experience.
• Associate degree in Human Resources, Business Administration, Office Administration, or related field preferred.
• Experience with electronic filing and document management systems is a plus.

Responsibilities

• Scan, upload, index, and organize employee documents into personnel files.
• Maintain personnel records accurately and ensure proper filing.
• Retrieve, distribute, and archive files according to procedures.
• Perform routine audits of personnel files for accuracy and completeness.
• Answer calls, emails, and inquiries and route to HR staff.
• Assist with scheduling interviews, meetings, orientations, and training sessions.
• Prepare onboarding packets and support new hire processing.

Skills

Attention to detail

Multitasking

Communication skills

Confidentiality

Organizational skills

Education

High school diploma

Associate degree in HR/Business

Tools

Microsoft Office

HRIS (Ellucian Colleague)

Job description

Job Responsibilities

Trident Technical College's Human Resources Department is seeking a Part-Time Administrative Specialist. This position provides administrative and clerical support to Human Resources operations and serves as an excellent opportunity for individuals interested in gaining experience in human resources, recruitment, onboarding, and records management.

Primary duties include, but are not limited to:

• Scan, upload, index, and organize employee documents into electronic and paper personnel files.
• Maintain personnel records by ensuring required documentation is complete, accurate, and properly filed.
• Retrieve, distribute, and archive files in accordance with department procedures.
• Perform routine audits of personnel files and records for accuracy and completeness.
• Answer and route incoming phone calls, emails, and visitor inquiries to appropriate HR staff.
• Assist with scheduling interviews, meetings, employee orientations, and training sessions.
• Prepare onboarding packets and assist with new hire documentation and processing.
• Enter and update employee information in HR systems, databases, and tracking spreadsheets.
• Support recruitment activities by assisting with job postings, applicant tracking, interview scheduling, and candidate communications.
• Monitor shared HR mailboxes and assist with responding to routine inquiries.
• Prepare correspondence, reports, and other administrative documents.
• Assist with employment verification requests and records requests.
• Maintain supplies, forms, and materials used by Human Resources.
• Follow confidentiality, records retention, and data security requirements.
• Lift, move, and organize boxes, files, and records as needed.
• Provide general administrative support to Human Resources staff and assist with special projects.
• Perform other duties as assigned.

Minimum and Additional Requirements

The part-time positions require a high school diploma and related administrative experience. Preferred candidates will have related degree and related work experience. The hourly rate for these positions is $20 per hour.

Preferred Qualifications

Preferred qualifications include:

• Associate degree in Human Resources, Business Administration, Office Administration, or a related field.
• Administrative support experience in a Human Resources, higher education, or professional office environment.
• Experience with electronic filing and document management systems.
• Experience maintaining confidential personnel or employee records.
• Knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
• Familiarity with Ellucian Colleague or other Human Resources Information Systems (HRIS).
• Demonstrated ability to manage multiple priorities with a high degree of accuracy and attention to detail.

Employment applicants may be subject to a background check. Failure to consent to a background check will remove your application from further consideration. Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA).

Trident Technical College is an equal opportunity institution and does not discriminate in the admission or employment on the basis of race, gender, color, national or ethnic origin, age, religion, disability, marital status, veteran status, sexual orientation, gender identity, or pregnancy.