Human Resources Administrative Associate

New Hampshire Ball Bearings, Inc; Laconia (NH); On-site; USD 47,000 - 59,000; Full time

Job summary

New Hampshire Ball Bearings, Inc. (NHBB) seeks an experienced HR Administrative Specialist to support the HR department with data input, reporting, file maintenance, and communications. The role covers payroll support, recruitment tasks, open enrollment coordination, and general administrative duties.

The position requires attention to detail, strong MS Office skills, and the ability to handle confidential information. Prior ADP payroll experience and knowledge of employment laws are preferred.

Qualifications

• HS Diploma or GED; AS Degree in related field a plus.
• Minimum of three (3) years HR generalist or administrative experience.
• Payroll processing experience (ADP).
• Familiarity with applicable state and federal employment/benefit laws is preferred.

Responsibilities

• Manages internal and external communication through phone, email/chat, and in-person interactions.
• Maintains all administrative employee files, ensuring information is accurate and updated timely after an employee action occurs.
• Supports Recruiting tasks such as managing hire and termination documentation, ordering supplies, assuring NEOP packets are updated and prepared.
• Provides coverage for Payroll Administrator absences. Assists payroll with processing time sheets and other related payroll information.
• Daily mail (incoming and outgoing), data entry and reporting, information collection, and other administrative tasks as required.

Skills

MS Office

Attention to detail

Interpersonal skills

Customer service

Record-keeping

Communication

Self-motivated

Judgement

Education

HS Diploma or GED

AS Degree in related field

Tools

ADP

Job description

Position Summary

Provide professional, administrative support to the Human Resources (HR) Department through data input and reporting, filing, managing incoming and outgoing communications, supporting key HR programs and initiatives, and coordinating with internal and external partners.

Essential Duties and Responsibilities:

• Manages internal and external communication through phone, email/chat, and in-person interactions.
• Maintains all administrative employee files, ensuring information is accurate and updated timely after an employee action occurs.
• Supports Recruiting tasks such as managing hire and termination documentation, ordering supplies, assuring NEOP packets are updated and prepared.
• Provides coverage for Payroll Administrator absences. Assists payroll with processing time sheets and other related payroll information.
• Daily mail (incoming and outgoing), data entry and reporting, information collection, and other administrative tasks as required.

• Benefit Administration would include monthly new hire meetings, point of contact for benefit questions, health & wellness contact, and open enroll, wellness visits (ie; flu shot, vision)
• Reception Coverage: Break and lunch coverages within the rotation
• Events Planning: Assist with scheduling, planning EAD, EE of the month, etc.

Job Skills & Abilities:

• Proficient in MS Office applications, excellent attention to detail.
• Demonstrated interpersonal skills to handle sensitive and confidential situations with employees at all levels
• Exceptional Customer Service and professionalism
• Comprehensive record-keeping; work is subject to audited inspections
• Verbal, written and oral communication and presentation skills
• Works well independently or as a part of a team; self-motivated
• Excellent judgement to handle sensitive matters and navigate conflicting interests within the business

Education and Experience:

• HS Diploma or GED. AS Degree in related field a plus.
• Minimum of three (3) years Human Resources generalist or administrative experience, or equivalent combination of education and experience
• Payroll processing experience preferred (ADP)
• Familiarity with applicable state and federal employment/benefit laws is preferred

Physical Requirements:

• May require extended periods of sitting or standing
• Hearing protection and protective eyewear, or other Personal Protective Equipment (PPE) may be required in certain work areas
• May include: standing, walking, bending, reaching, grabbing, twisting, carrying, pushing and pulling.
• Must be able to lift up to 40lbs.

Disclaimer: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. The job description does not constitute a contract of employment and the Company may exercise its employment-at-will rights at any time. The above lists all of the essential functions, education, experience, skills and abilities required. Employees must also demonstrate good interpersonal skills, attitude and professionalism, acceptable attendance and work behaviors.

NHBB is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Disclaimer: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. The job description does not constitute a contract of employment and the Company may exercise its employment-at-will rights at any time. The above lists all of the essential functions, education, experience, skills and abilities required. Employees must also demonstrate good interpersonal skills, attitude and professionalism, acceptable attendance and work behaviors.

NHBB is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

New Hampshire Ball Bearings, Inc. (NHBB) is a leading manufacturer of precision bearings and complex bearing assemblies for the aerospace, defense, medical, dental, and high technology markets. Founded in Peterborough, NH in 1946, our almost 8 decades of success are rooted in our commitment to the safety, health and wellness of our employees, and partnerships with our customers, suppliers and the communities that surround us.