Human Resources Administrative Assistant

Stockell Consulting; Tulsa (OK); On-site; USD 70,000 - 85,000; Full time

Job summary

A consulting firm in Tulsa, Oklahoma is seeking a Human Resources Administrative Assistant to provide temporary support during maternity leave. The role includes administrative tasks such as preparing meeting materials, handling HR inquiries, and assisting with onboarding. Ideal candidates will have a high school diploma and 3-5 years of HR experience. Strong organizational and customer service skills are essential, along with proficiency in Microsoft Office. The position offers flexibility with work hours.

Qualifications

• 3-5 years of experience in administrative or Human Resources roles preferred.
• Ability to handle confidential information and manage multiple priorities.
• Strong interpersonal skills for working with staff at all levels.

Responsibilities

• Support the administrative needs of the Tulsa site.
• Serve as the initial point of contact for HR inquiries.
• Assist with onboarding processes and maintain confidential information.

Skills

Customer service skills

Organizational skills

Time management

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office (Word, PowerPoint, Excel)

Job description

Human Resources Administrative Assistant

Location: 9932 E 58th Street, Tulsa, OK

Salary: $70,000.00-$85,000.00

Salary: $100,000.00-$120,000.00

This is a temporary position to assist the HR department while the HR Manager is out on maternity leave. We can be flexible with work hours – 40 hours not completely required. More HR experience preferred as this will be employee facing. Training for 2 months and then HRM will be OOO on maternity leave. Will report to Plant Manager in HRMs absence and will work with Director of HR for all employee relations issue. This is more HR administrative tasks and onsite assistance for employees.

Responsibilities

• Support the day-to-day administrative needs of the Tulsa site, including preparing presentation slides for meetings, drafting communications, handling email and multi-line phone
• Serve as initial point of contact for guests and visitors and complete appropriate registrations and compliance
• Serve as employee liaison for general HR inquiries such as payroll assistance, LOA requests, employee information change requests, etc.
• Create and post announcements and employee information on Plant monitors
• Support HR functions for event coordination, office updates, interview assistance, personnel inquiries, etc.
• Assist with onboarding processes, including preparing new hire documentation & coordinating orientation schedules
• Work with HR functions to ensure timely and accurate data integrity into Emerson’s HR systems and software
• Appropriately manage and maintain confidential information and documents
• Consolidate and prepare necessary meetings and conference materials for participants

Required Knowledge, Skills and Abilities

• High School Diploma or GED Required
• Initiative to work independently and anticipate needs, take care of confidential information, and handle pressure/deadlines easily.
• Organizational and time management skills to accommodate changing workload and multiple priorities
• Exhibit strong customer service skills and an attitude that exhibits flexibility to meet business needs
• Great interpersonal skills to work with staff at all levels, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient
• Outstanding written and verbal communication skills, phone skills, planning, prioritizing, and proofreading skills

Preferred Knowledge, Skills and Abilities

• Minimum of 3-5 years of previous administrative or Human Resources experience providing direct support to a manufacturing site
• Knowledge and experience in personal computers/Microsoft Office software packages (Word, PowerPoint, Excel), online tools, and various office machines in support of the administrative professional position