Human Resources Administrative Assistant

Jabil; Florence (KY); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401K match

Paid Time Off

Tuition Reimbursement

Employee Assistance Program

Job summary

Jabil in Florence, KY is seeking a Human Resources Assistant to support HR Managers and Generalists on-site. The role spans policy interpretation, employee relations, benefits communication, event coordination, reporting, and document management.

Ideal candidates have at least 2 years of administrative experience in HR or manufacturing, strong communication and organizational skills, and the ability to work flexible hours. A High School Diploma or GED is required. Bilingual is a plus.

Qualifications

• 2+ years of administrative assistant experience, HR or manufacturing environment.
• Experience in a fast-paced, high-volume environment.
• Understand and use any system the department uses.

Responsibilities

• Provide full support to the HR department when required.
• Coach/consult with managers and employees on HR policies and procedures.
• Coordinate events such as new hire orientation and safety-related days.
• Order supplies for Human Resources and Engagement.
• Coordinate and share Jabil programs (e.g., Cares, Respect, Recognition).
• Coordinate Town Hall scheduling for the campus.
• Communicate and interpret benefits changes and policies; educate associates about benefits.
• Assist with daily/monthly reports and department documentation.
• Maintain filing system and update charts and attendance records.

Skills

Strong communication skills

Attention to detail

Strong computer skills

Strong organizational skills

Flexible with hours / overtime

Bilingual is a plus

Education

High School Diploma or GED

Job description

As a Human Resources Assistant with Jabil, you will assist the Human Resources Managers and Human Resources Generalists across the site.

Location

This role wiil be based on-site at our Florence, KY facility.

What Will You Do?

• Provide full support and assistance to the HR department when there is a requirement.
• Employee relations – Responsible for communication and interpretation of HR policies and procedures. Coach/consult with managers and employees on issues including performance, terminations, sexual harassment, discrimination, etc.
• Put together and coordinate all calendar of events; for example: theme days, new hire orientation, safety shoe days and etc.
• Order supplies for Human Resources and Engagement.
• Coordinate and share any Jabil Programs, like Jabil Cares Involvement; Respect, and Recognition Program to name a few.
• Coordinate Town Hall scheduling for the campus.
• Benefits – Communicate and interpret all benefit changes and policies. Educate associates about their benefits and coordinate open enrollment periods. Research and resolve associate’s benefit problems and questions about employee activities/programs.
• Project Management – Participate in team projects that address strategic initiatives as directed by the HR Manager.
• Adhere to all safety and health rules and regulations associated with this position and as directed by the supervisor.
• Comply and follow all procedures within the company security policy.
• Assist with all daily/monthly reports.
• Assist with department documentation.
• Assist with the distribution of documentation to other groups.
• Understand and use any system the department uses.
• Ensure timely preparation of reports, filing, and distribution for the department.
• Maintain the filing system for all group documentation. Update all flow charts, organization charts, and attendance records for the site.
• May perform other duties and responsibilities as assigned.

How Will You Get Here?

Education

• High School Diploma or GED required

Experience

• At least 2+ years of experience in an administrative assistant background, either in HR and/or a manufacturing environment; or other similar environment.

Knowledge, Skills, Abilities

• Experience working in a fast-paced, high-volume environment
• Strong communication skills
• Attention to detail
• Strong computer skills are required
• Strong organizational skills
• Ability to be flexible with hours; some overtime may be required
• Bilingual is a plus

Benefits You Will Receive While Working With Jabil

Along with growth, stability, and the opportunity to be challenged, Jabil offers a competitive benefits package that includes:

• Medical, Dental, Prescription Drug, and Vision Insurance with HRA and HSA options
• 401K match
• Employee Stock Purchase Plan
• Paid Time Off
• Tuition Reimbursement
• Life, AD&D, and Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Pet Insurance
• Adoption Assistance
• Annual Merit Increases
• Community Volunteer Opportunities