Human Resources Administrative Assistant

A-Line Staffing Solutions LLC; Canaan (CT); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Benefits after 90 days of employment

401(k) with company match after 1 year

Job summary

A-Line Staffing Solutions LLC in Canaan, CT is seeking an Human Resources Administrative Assistant to provide on-site HR support, manage calendars, coordinate meetings, and handle timekeeping tasks. This temporary W2 position requires in-person interviews and offers benefits eligibility after 90 days.

The role emphasizes strong organizational and communication skills, with preferred experience in Excel and ADP/payroll systems to support site events, onboarding, and daily HR operations.

Qualifications

• Strong Excel skills preferred.
• Experience with ADP/payroll systems preferred.
• HR/admin experience a plus.
• Strong organization, follow-through, and communication skills.

Responsibilities

• Administrative Support
• Schedule and coordinate off-site meetings
• Reserve conference rooms and manage meeting setup
• Coordinate breakfast/lunch arrangements for meetings
• Order and maintain office, kitchen, and meeting supplies
• Support site events and engagement activities
• Maintain leadership calendars and event/meeting calendars
• Badging / Lockers / Uniforms (Cintas)
• Order smocks, assign lockers, and maintain tracking spreadsheets
• Clean out/repurpose lockers for terminated employees and assign lockers to new hires
• Issue, track, and deactivate employee/visitor badges
• Assist with off-roll processing steps and updates to tracking documentation
• Timekeeping / Payroll Support
• Enter and maintain employee time-off records
• Assist employees with timekeeping questions and report requests
• Follow up on missing forms/approvals and resolve timekeeping exceptions
• Audit and finalize timecards during payroll processing weeks

Skills

Excel

ADP/payroll systems

HR/admin experience

Organization/Communication

Job description

Human Resources Administrative Assistant Location: Canaan, CT (On-site) Type: W2 Temporary Pay: $29.21/hr Schedule: Mon–Fri, 7:30 AM–4:00 PM (½-hour lunch; some flexibility) Interview: In-person interview required

Key Responsibilities

• Administrative Support
• Schedule and coordinate off-site meetings
• Reserve conference rooms and manage meeting setup
• Coordinate breakfast/lunch arrangements for meetings
• Order and maintain office, kitchen, and meeting supplies
• Support site events and engagement activities (town halls, ceremonies, drives, awareness events, etc.)
• Maintain leadership calendars (vacation/PTO) and event/meeting calendars
• Badging / Lockers / Uniforms (Cintas)
• Order smocks, assign lockers, and maintain tracking spreadsheets
• Clean out/repurpose lockers for terminated employees and assign lockers to new hires
• Issue, track, and deactivate employee/visitor badges
• Assist with off-roll processing steps and updates to tracking documentation
• Timekeeping / Payroll Support
• Enter and maintain employee time-off records (Vacation, PTO, Holidays, Bereavement, etc.)
• Assist employees with timekeeping questions and report requests
• Follow up on missing forms/approvals and resolve timekeeping exceptions
• Audit and finalize timecards during payroll processing weeks (includes early arrivals as needed)

Preferred Qualifications

• Strong Excel skills (preferred)
• Experience with ADP/payroll systems (preferred)
• HR/admin experience a plus
• Strong organization, follow-through, and communication skills

Benefits (when eligible)

• Benefits are available to full-time employees after 90 days of employment.
• 401(k) with company match available after 1 year of service.