Administrative Assistant - Excel, HR and payroll ADP (Urgent Need)

Millenniumsoft; Canaan (CT); On-site; USD 33,000 - 47,000; Full time

Job summary

Millenniumsoft in Connecticut seeks an Administrative Assistant for a 6-month onsite assignment. The role supports multiple teams with calendar management, meetings, and HR-related tasks. Proficiency in Excel and experience with ADP payroll is preferred.

In-person interview and onsite work schedule from 7:30 to 4, Mon-Fri, with a half-hour lunch. Salary is $29.21 per hour. This position focuses on administrative duties, timekeeping, and event coordination at the Canaan site, with exposure to

Qualifications

• Experience with payroll processes is a plus.
• Proficiency in Excel and general administrative tasks.
• Experience supporting HR functions is a plus.

Responsibilities

• Book off-site meetings.
• Coordinate breakfast and lunch arrangements.
• Reserve conference rooms and coordinate setup.
• Manage Cintas services and update hire/termination spreadsheets.
• Maintain locker system and related tracking sheets.
• Order office, kitchen, and meeting supplies.
• Arrange company swag for holidays and events.
• Plan site events for Canaan (Town Hall, awards, drives, awareness events).
• Maintain staff calendars (vacations/PTO) and meeting calendars.
• Monitor kitchen/coffee supplies and restock as needed.
• Issue and deactivate employee/visitor badges.
• Process off-roll forms and coordinate terminations with Cintas.

Skills

Excel

HR experience

Tools

ADP Payroll

Job description

Job Title - Administrative Assistant - Urgent Need

Job Location - Canaan, Connecticut

Duration: 6 Months

Job Description

-Onsite only for this role.
-Pay Rate: $29.21/hr

-Mon-Fri - 7:30-4 (1/2 lunch) flexible

-Interview - Inperson interview

-Excel and payroll ADP preferred, some HR experience would be nice to have

Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Serves as administrative liaison with others within and outside the company regarding administrative issues.

Administrative

• Book off-site meetings.
• Coordinate breakfast and lunch arrangements.
• Reserve conference rooms and coordinate meeting setup.
• Manage Cintas services, including ordering smocks, assigning lockers, and updating spreadsheets for new hires and terminated employees.
• Manage personal lockers by cleaning out lockers assigned to terminated employees, assigning lockers to new associates, and maintaining the locker tracking spreadsheet.
• Order office, kitchen, and meeting supplies.
• Coordinate and order company swag for holidays, employee events, and other special occasions.
• Plan and coordinate site events for Canaan, including but not limited to Town Hall meetings, Service Award Ceremonies, Social Investing events (twice annually), food and toy drives, Breast Cancer Awareness events, and other employee engagement activities.
• Maintain and update leadership vacation/PTO calendars and event/meeting calendars.
• Monitor kitchen and coffee station supplies, replenishing coffee and related items from the Parts Crib as needed.
• Issue, track, and deactivate employee and visitor badges.
• Complete off-roll processing forms and provide them to Julie. Ensure smocks and personal lockers are removed, Cintas are notified of employee terminations, and all tracking spreadsheets are updated accordingly.

Timekeeping

• Enter and maintain employee time-off records, including Vacation, PTO, Holidays, Bereavement, Shift Swaps, and other timekeeping adjustments.
• Assist associates with timekeeping questions and report requests.
• Follow up with supervisors regarding missing forms, approvals, and timekeeping clarifications.
• Review and enter all employee exceptions submitted on exception sheets.
• During payroll processing weeks, arrive at 6:00 a.m. twice per week to finalize and audit employee timecards before submission.
• Providesupport when needed to address timekeeping and payroll-related matters.
• Review employee timecards 3-4 times per week and code any missed time as Unexcused Unpaid.
• Maintain and update the MAP and Molding vacation calendars. Post the MAP calendar on the bulletin board and ensure Vacation Request Forms, Holiday Schedules, and Payroll Schedules are stocked and readily available.