Human Resources Administrative Assistant

City of Boston; Boston (MA); On-site; USD 52,000 - 64,000; Full time

Job summary

City of Boston is seeking a Human Resources Administrative Assistant for a provisional appointment. The role supports the Employment Services unit and handles personnel transactions, onboarding, and related HR administrative tasks.

The ideal candidate has at least three years of administrative experience, strong organizational and communication skills, and may have HRIS/HCM experience. The position requires discretion and attention to detail.

Qualifications

• Requires minimum 3 years of full-time or equivalent administrative experience.
• Strong organizational, communication, writing, and interpersonal skills; attention to detail and work ethic.
• Preference for HRIS/HCM experience.

Responsibilities

• Assist in civilian hiring processes and track applicants.
• Enter and maintain applicant data in NEO-GOV.
• Administer requisitions in the Career Center and ensure policy conformance.
• Maintain interview and hiring records.
• Schedule screening assessments and pre-employment appointments.
• Coordinate pre-employment paperwork and onboarding.
• Assist with HR projects such as Recruit Class and Promotional Exams.
• Process hire transactions in PeopleSoft.
• Provide back-up support to other HR assistants.
• Perform other related HR administrative tasks.

Skills

Organizational skills

Communication skills

Writing ability

Interpersonal skills

Attention to detail

Confidentiality

Judgment

Tools

NEO-GOV

PeopleSoft

Job description

This is a provisional appointment.

Reporting to the Civilian Employment & Recruitment Analyst, the Human Resources Administrative Assistant will perform a variety of administrative and clerical duties within the Human Resources Division.

The HR Administrative Assistant's primary responsibilities include preparing and processing various documents and electronic forms relating to all personnel transactions for department personnel, providing administrative and clerical support to the Employment Services unit, and assisting with assignments that support the success of the Human Resources Division.

• Assist in hiring process for civilian personnel including tracking new hires and applicants.
• Enter and maintain applicant information and status using NEO-GOV.
• Administer requisitions in the Career Center; ensures job requisitions in NEO-GOV conform to personnel policies and procedures, i.e., checks to ensure details such as number of targeted and available openings, position numbers, posting dates and sites, departmental promotional language, skills/experience conform to accepted policy, and hiring team and question sets are entered correctly.
• Maintain interview and hiring records.
• Schedule screening assessments and pre-screening appointments (i.e. drug test, finger prints) for prospective candidates.
• Coordinate pre-employment paperwork and onboarding process.
• May administer employment screening tests for prospective candidates.
• Assist in scheduling interviews for various departments as needed.
• Assist candidates with the employment process and the completion of new hire forms.
• Process hire transactions in PeopleSoft.
• Serve as back-up to other HR assistants.
• Assist with Human Resources projects and assignments such as the Recruit Class, Promotional Exams, and Annual Compliance.
• Perform other related work as required.

• Applicants must have a minimum of three (3) years of full-time or equivalent part-time paid professional experience performing administrative work.
• Ability to exercise good judgment, focus on detail, and maintain a high level of confidentiality as required by the job.
• The ideal candidate should have excellent organizational, communication, writing and interpersonal skills; demonstrated attention to detail and a strong work ethic.
• Preference given to applicants with human resources and HRIS/HCM systems experience.

CRIMINAL RECORD CHECK REQUIRED

PRE-EMPLOYMENT DRUG TESTREQUIRED

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: SEIU/RL-16

Hours per week: 35