Human Resources Administrative Assistant

CITY OF BISMARCK; Bismarck (ND); On-site; USD 35,000 - 55,000; Full time

Job summary

The CITY OF BISMARCK is seeking an HR Administrative Assistant to provide essential support to the HR department. This role involves managing various administrative tasks, such as handling phone inquiries, maintaining employee records, and supporting training initiatives. Candidates should have relevant experience, strong communication skills, and knowledge of office practices. This position offers an opportunity to contribute to important HR functions within the city.

Qualifications

• Completion of specialized training in the field of work.
• Experience in similar position for 1-2 years.
• Knowledge of city and departmental policies.

Responsibilities

• Provides administrative support for the city's HR functions.
• Handles data entry and maintains employee records.
• Processes employment verification requests and purchase orders.

Skills

Knowledge of modern office practices

Skill in prioritizing and organizing work

Skill in oral and written communication

Skill in the provision of customer services

Education

High school education or specialized training

Tools

Computer

Scanner

Fax machine

Copier

Job description

Due to an internal promotion the HR Department is currently looking for an HR Administrative Assistant. This position is responsible for providing administrative support for the city's human resource functions.

• As receptionist, answers telephone and greets visitors; responds to inquiries and provides information and assistance; schedules meetings and makes appointments; refers questions to appropriate personnel.

• Enters new hire information; creates and issues employee ID badges; assembles and files new employee personnel folders.
• Completes and transmits child support reporting.
• Prepares bi-weekly reports to the Board of Commissioners related to personnel actions and uploads to agenda center.
• Disburses accounts payable checks for garnishment, child support, union dues, pensions, etc.
• Completes and disburses accrual balance reports
• Scheduling, maintaining, and updating calendars.
• Data entry of yearly salary increases.
• Coordinates yearly city charity campaign.
• Processes and enters employee change requests via paperwork and online request.
• Assists with variety of employee training to include registration, tracking, and distribution.
• Processes employment verification requests.
• Processes purchase orders for department invoices and pension payouts.
• Processes agreements and documents through Docusign.
• Prepares a variety of correspondence and memoranda; makes copies of documents as needed.
• Retrieves, sorts and distributes mail.
• Maintains office supply inventory; reorders as needed.
• Maintains department electronic and paper files and records including but not limited to quarterly evaluations, company facing website, file management, etc.
• Performs related duties.

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

• Knowledge of modern office practices and procedures.

• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.
• Skill in the provision of customer services.