HR Administrative Assistant

Bismarck, City of (ND); Bismarck (ND); On-site; USD 40,000 - 55,000; Full time

Job summary

The City of Bismarck is seeking an HR Administrative Assistant to provide essential support to the human resources department. The position involves answering inquiries, scheduling, processing employee requests, and maintaining records. Ideal candidates will have strong organizational skills and experience in a related administrative role.

Qualifications

• 1-2 years of relevant experience in an administrative role.
• Knowledge of modern office practices and procedures.
• Proficient in prioritizing and organizing work.

Responsibilities

• Provide administrative support for the city's human resource functions.
• Schedule meetings, make appointments, and respond to inquiries.
• Process employment verification requests and employee change requests.

Skills

Organization

Communication

Customer Service

Education

High school education or equivalent

Tools

Microsoft Office

Job description

Due to internal promotion, the HR Department is currently looking for an HR Administrative Assistant. This position is responsible for providing administrative support for the city's human resource functions.

Responsibilities:

• Answer telephone and greet visitors; respond to inquiries and provide information and assistance; schedule meetings and make appointments; refer questions to appropriate personnel.
• Enter new hire information; create and issue employee ID badges; assemble and file new employee personnel folders.
• Complete and transmit child support reporting.
• Prepare bi-weekly reports for the Board of Commissioners related to personnel actions and upload to the agenda center.
• Disburse accounts payable checks for garnishment, child support, union dues, pensions, etc.
• Complete and disburse accrual balance reports.
• Schedule, maintain, and update calendars.
• Enter data for yearly salary increases.
• Coordinate the yearly city charity campaign.
• Process and enter employee change requests via paperwork and online requests.
• Assist with employee training, including registration, tracking, and distribution.
• Process employment verification requests.
• Process purchase orders for department invoices and pension payouts.
• Process agreements and documents through Docusign.
• Prepare correspondence and memoranda; make copies of documents as needed.
• Retrieve, sort, and distribute mail.
• Maintain office supply inventory; reorder as needed.
• Maintain department electronic and paper files and records, including quarterly evaluations, company website, and file management.
• Perform related duties.

Qualifications:

• Knowledge and competency typically associated with specialized training in the field, in addition to basic skills usually acquired through a high school education.
• Sufficient experience to understand the basic principles relevant to the duties, usually gained through an apprenticeship/internship or similar position for 1-2 years.
• Knowledge of modern office practices and procedures.
• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and relevant software programs.
• Skills in prioritizing and organizing work.
• Skills in using office equipment such as computers, scanners, fax machines, and copiers.
• Skills in oral and written communication.
• Skills in providing customer service.