Human Resources Administrative Assistant

Worcester Art Museum; Belmont Hill (MA); Hybrid; USD 25,000 - 29,000; Part time

Job summary

The Worcester Art Museum is seeking a part-time Human Resources Administrative Assistant to support the HR department and help ensure employee processes run smoothly. This role is ideal for someone who enjoys creating order, following processes, and providing thoughtful support to colleagues. Part-time (22.5 hours per week) with potential for a hybrid schedule after training.

Anticipated start date no earlier than January 10, 2027. Salary range $18.00 to $21.00 hourly.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent customer service and professional communication.
• Proficiency with Microsoft 365; comfortable learning new tools.
• Ability to maintain confidentiality and follow procedures.
• Commitment to teamwork, inclusion, and a positive employee experience.

Responsibilities

• Track onboarding paperwork and document approvals.
• Update employee records and HR systems.
• Prepare materials for meetings and responses to routine questions.
• Follow established HR processes and timelines.
• Support a responsive, compliant HR workflow with colleagues.

Skills

Organizational skills

Customer service

Microsoft 365

Confidentiality

Collaboration

Tools

Microsoft 365

Job description

Description

The Worcester Art Museum is seeking a part-time Human Resources Administrative Assistant to support the everyday work of our HR department and help ensure that important employee and organizational processes run smoothly. This role is ideal for someone who enjoys creating order, following processes through to completion, and providing thoughtful support to colleagues.

In this role you will serve as a key partner to the HR team, helping to coordinate the administrative work that keeps the department responsive, compliant, and organized. On any given day, you might track onboarding paperwork, follow up on document approvals, update employee records, prepare materials for meetings, respond to routine employee questions, or help maintain HR systems and resources. Through this work, you will help ensure that employees receive timely support and that critical HR workflows continue moving forward.

Much of your work will follow established processes, schedules, and clear assignments from HR leadership. At the same time, you may be managing several workflows at different stages, needing to recognize when something requires follow-up, and knowing when to refer a question to another member of the HR team. Accuracy, confidentiality, sound judgment, flexibility, and a service-minded approach are essential.

You will be joining a collaborative and supportive HR team that values open communication, transparency, accountability, and an employee-focused approach. Weekly team meetings and regular supervisor check-ins will provide connection, context, and guidance while allowing you to work independently on familiar processes. Whether you are beginning your career and looking to build professional experience or bringing years of administrative expertise and seeking meaningful part-time work in a mission-driven organization, this role offers an opportunity for someone who enjoys organized, purposeful work, values being part of a collaborative team, and takes satisfaction in helping important processes run smoothly.

Position Title

Human Resources Administrative Assistant

Employment Type

Part-time (22.5 hours per week), Non-Exempt; potential for a hybrid schedule after an initial training period

Anticipated Start Date

No earlier than January 10, 2027

Department

Human Resources

Division

Financial

Reports to

Human Resources Generalist

Supervisory Responsibilities

None

Salary Range

$18.00 to $21.00 hourly

Requirements

• Strong organizational skills, attention to detail, and the ability to manage multiple administrative processes and deadlines simultaneously.
• Excellent customer service and communication skills, with the ability to interact professionally and respectfully with employees and colleagues.
• Proficiency with Microsoft 365 and confidence learning new software, systems, and technology tools.
• Ability to maintain confidentiality, exercise good judgment, and accurately follow established procedures and workflows.
• Commitment to collaboration, inclusion, transparency, and supporting a positive employee experience.

About WAM

The Worcester Art Museum connects people, communities, and cultures through the experience of art. Our wide-ranging exhibitions tell global stories- from art made thousands of years ago to works being created today. The Museum's collection of nearly 40,000 objects, assembled since its opening in 1898, provides a foundation to connect visitors of all ages with art, artists, and the ideas they spark. With strong ties to both our local community and the international art world, the Worcester Art Museum is an essential cultural venue for Central Massachusetts and beyond.

Inclusion, Diversity, Equity, and Accessibility at WAM

At WAM we are committed to building a diverse environment, one where staff feel a sense of belonging, and are valued for their contributions and the perspectives they bring. Please visit our Mission, Vision, and Values page to learn more.

The Museum is an equal opportunity employer committed to diversity.