Human Resource Specialist

Sunstates Security; Springfield (NJ); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Weekly pay

Performance bonus potential

Company-sponsored medical, dental &amp

Vision benefits

401k plan with company match

Paid time off

Tuition reimbursement

Job summary

Sunstates Security is hiring a Human Resources Specialist for our Springfield, NJ regional office. This role supports operations, recruiting, HR administration, and regional tasks aligned with Sunstates' objectives.

Responsibilities include recruiting, onboarding, licensing, OT/TO reporting, training coordination, and employee support using ADP, LMS, and Post Orders. This position offers weekly pay, a base salary of $65,000, and a robust benefits package.

Qualifications

• 2+ years of recruiting and administrative experience.
• Excellent organizational, communication and time management skills.
• Proficiency with the Microsoft Office Suite, including Outlook
• Experience with an Applicant Tracking System
• Ability to travel occasionally to visit all local site locations

Responsibilities

• Identify and recruit high-potential candidates aligned with company needs.
• Coordinate onboarding and maintain application tracking data.
• Maintain licensing and run OT/TO reports to meet company standards.
• Coordinate Sunstates Security Orientation and training records.
• Assist employees with questions and training on LMS and post orders.

Skills

Recruiting experience

Administrative experience

Organizational skills

Communication skills

Time management

MS Office

Electronic payroll system

Applicant Tracking System

Travel flexibility

Education

Associates or Bachelor's degree

Tools

MS Office Suite

Electronic payroll system

Job description

Job Description And Responsibilities

Become part of one of the largest and fastest-growing privately held security companies in the U.S! Since 1998, Sunstates Security has built a national reputation for delivering exceptional services while fostering high-quality work environments for our team. We are dedicated to hiring, developing, and retaining a professional workforce that reflects our commitment to excellence.

We believe in strategic reinvestment in our people by offering a benefits package that exceeds industry standards, pathways for career advancement, extensive internal training, and employee recognition programs. Our team members are provided with the tools, knowledge, and hands-on management support necessary for long-term success.

Our commitment to a superior workplace culture is reflected in our most recent national accolades. Sunstates Security is proud to be recognized as a 2026 Forbes Dream Employer, an honor based on independent employee feedback and workplace excellence. Additionally, we have been named a 2026 Training MVP by Training Magazine, marking the third consecutive year we have accepted this prestigious recognition. We also continue to be celebrated for our steady growth and stability on the Inc. 5000 list of America’s fastest-growing private companies.

At the heart of everything we do are our core values of honor, integrity, and trust. If you are searching for a rewarding career with a proactive security partner that protects some of the country’s leading organizations, we invite you to explore the possibilities at Sunstates Security. Join a successful, growing team where your talent is appreciated and have opportunities to advance your professional career.

Sunstates Security is currently hiring a Human Resource Specialist to be based out of our regional office in Springfield, NJ. This position is responsible for providing support in the region to include operations, customer service, recruiting, administration functions, and general human resource functions in accordance with Sunstates' objectives.

This position offers a base salary of $65,000.00 paid weekly - PLUS a performance-based bonus, medical, dental, and vision insurance, PTO, 401k plan with company match, tuition assistance, and more.

General Responsibilities

Recruiting

• Identify and recruit high-potential candidates whose skills, culture, motivation and ambition align with our company’s needs
• Work with management to identify internal hiring needs, understand job requirements, and create job descriptions and postings when needed
• Conduct candidate pre-screening and coordinate in person interviews for managers
• Assist with the on-boarding process for new hires: track pre-employment paperwork, create offer letters, liaise with HR department, etc
• Continuously update Application Tracking System with relevant information- interview notes, resumes, salary, employment data, etc
• Utilize social media (LinkedIn, Twitter, Facebook, etc.) to advertise our open positions and connect with relevant candidates
• Attend local networking events and job fairs to interact with potential candidates

General Human Resource Functions

• Speak with employees to problem solve, identify opportunities for improvement, and response to officer feedback.
• Host and conduct meetings with teams to address a variety of personnel items in partnership with regional leadership and guidance. At times will work with Corporate HR/leadership for a common goal.

Operations

• Maintain proper licensing for employees in the state
• Run Overtime (OT) and Turnover (TO) reports, assist with reducing OT and TO in order to maintain company standards
• Complete safety and accident reporting
• Obtain random drug test results
• Complete QA audits at client sites as well as regional office
• Respond to Unemployment hearings electronically via ADP
• Order uniforms and equipment as needed
• Submit termination reports with backup documentation when appropriate

Training & Education

• Coordinate new hire completion of Sunstates Security Orientation and SOLO
• Ensure proper training & education records are complete and saved in the personnel file
• Assist with employee questions/training on eHub, LMS, Post Orders, etc

Qualifications

Job Requirements

• 2 or more years of related recruiting and administrative experience
• Excellent organizational, communication and time management skills
• Computer literacy in MS Office, experience with an electronic payroll system and experience with an Applicant Tracking System
• Ability to travel occasionally to visit all local site locations

Education, Experience, And Skillsets Desired

• Associates or Bachelor's degree highly preferred
• Minimum two (2) years of recruiting or administrative experience
• Proficiency with the Microsoft Office Suite, including Outlook
• Ability to work cohesively and collaboratively in a team oriented environment
• Team player and people-oriented personality
• Ability to multitask in a fast-paced environment

Benefits

Industry-leading employee benefits that include weekly pay, performance bonus potential, 401k savings plan with a company match, company-sponsored medical, dental & vision benefits, paid time off, tuition reimbursement, and more – available for qualified candidates!