Human Resource Coordinator- St. PJ's Children's Home

St Pjs children's home; San Antonio (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

St Pjs children's home in San Antonio, TX is seeking an HR Coordinator to support onboarding, maintain employee records in the HRIS, and assist with pre-employment processes while upholding confidentiality and organizational policies.

The role involves coordinating onboarding schedules, reviewing timesheets, supporting employee engagement, and providing hands-on HR support to the HR Generalist and Directors, with a focus on accuracy and teamwork.

Qualifications

• Associates or Bachelor's Degree preferred; High School Diploma required.
• 1 year experience in social services preferred; 1 year+ HR experience preferred.
• Reliable transportation; Valid driver license; Must be at least 21; Clean driving record; Valid vehicle insurance.

Responsibilities

• Maintains confidentiality of HR offices at all times.
• Creates new hire records and enters data into HRIS; prepares reports.
• Assists with record maintenance including I-9s as requested.
• Conducts pre-employment background checks per policies (references, fingerprinting, screenings).
• Communicates with candidates and updates program managers and HR team.
• Coordinates onboarding schedule and requirements with managers and candidates.
• Tracks vaccination documents and timelines where applicable.
• Assists Recruiting & Engagement Specialist at community and recruiting events.

Skills

Customer Service

Integrity

Critical Thinking

Building Collaboration

Communication

Education

Associates Degree

Bachelor's Degree preferred

High School Diploma required

Tools

Microsoft Office

Job description

Description

Summary:

The Human Resources Coordinator supports all HR operations with a focus on coordinating onboarding, maintaining employee records and HRIS data, assisting with pre-employment processes and new hire orientation, reviewing timesheets, and supporting employee engagement efforts while ensuring confidentiality and compliance with organizational policies. The Human Resources coordinator will require a hands-on approach and the ability to embrace and promote our company culture.

Requirements

Position Responsibilities:

• *Maintains confidentiality of the HR offices at all times.
• *Responsible for creating new hire personnel records, entering new hire data into the HRIS and preparing reports
• Assists with record maintenance to include I-9's requested by Human Resources Generalist.
• *Conducts all pre-employment background checks in accordance with prescribed policies and procedures to include reference checks, finger-printing, medical screenings and employment verification as applicable.
• *Responsible for effectively and efficiently communicating with candidates and updating program managers and the Human Resources Team.
• *Communicates and coordinates the onboarding schedule and requirements with program managers and candidates.
• *If applicable, tracks new hires who may need vaccination documents and ensures information is received by prescribed timelines.
• Assists Recruiting & Engagement Specialist in representing employer in community events and recruiting events as needed.
• Assists with employee functions and end of year and end of fiscal year employee events.
• Assists Recruiting & Engagement Specialist with conducting pre-hire interviews.
• Assist with New Hire Orientation as requested the HR Generalist.
• Schedules and conducts exit interviews as needed.
• Provides technical and operational support to the Human Resources Department.
• Assists with the review and correction of Employee timesheets as requested under the guidance of the HR Generalist.
• Assists with initial workers comp calls if applicable paperwork is received.
• Must be sensitive to the service population’s cultural and socioeconomic characteristics.
• Adheres to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, and others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adheres to the Code of Conduct and Faith and Moral Policy is mandatory.
• Must complete all required professional development assigned in a timely manner.
• All other duties as assigned by the HR Generalist, Director of People & Learning, and Chief People Officer.

Competencies:

Customer Service

Integrity / Honesty

Critical Thinking

Building Collaboration

Communication

Minimum Qualifications:

• Education
  • Associates Degree or Bachelor's Degree preferred
  • High School Diploma required
• Experience
  • One (1) year experience in social services preferred
  • One (1) year + human resources experience preferred
• License and Credentials
  • Reliable transportation
  • Valid driver license
  • Must be at least 21 years of age and have a clean driving record
  • Valid vehicle insurance

Minimum Knowledge and Skills:

• Exemplify strong knowledge of industry protocols and best practices;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem-solving skills;
• Reporting and presentation skills;
• Must be flexible and able to switch tasks quickly;
• Ability to work in a fast-paced environment;
• Time management skills;
• Knowledge of computer software, including Microsoft office
• Strong customer service and leadership skills
• Strong organizational, coordinating, follow up and follow through skills

Travel Requirements:

Travel requirements for the position includes up to 25% local.