Human Resource Coordinator- St. PJ's Children's Home

Olgcstx; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Olgcstx in San Antonio, TX is seeking a Human Resources Coordinator to support onboarding, maintain employee records and HRIS data, and assist with pre-employment processes and new hire orientation.

The role emphasizes confidentiality, compliance with policies, and a hands-on approach to promoting company culture while engaging with program managers and candidates across recruitment and employee engagement activities.

Qualifications

• Experience with HRIS data management and onboarding processes.
• Ability to maintain strict confidentiality and handle sensitive information.
• Proven communication skills and attention to detail.

Responsibilities

• Maintains confidentiality of HR offices and employee records.
• Creates new hire personnel records and enters data into the HRIS.
• Assists with pre-employment background checks and onboarding coordination.
• Coordinates onboarding schedules with program managers and candidates.
• Supports with timesheet review and HR-related employee engagement activities.

Skills

Customer Service

Integrity / Honesty

Critical Thinking

Building Collaboration

Communication

Education

Associates Degree or Bachelor's Degree preferred

High School Diploma required

Tools

Microsoft Office

Job description

Description

Summary:

The Human Resources Coordinator supports all HR operations with a focus on coordinating onboarding, maintaining employee records and HRIS data, assisting with pre-employment processes and new hire orientation, reviewing timesheets, and supporting employee engagement efforts while ensuring confidentiality and compliance with organizational policies. The Human Resources coordinator will require a hands-on approach and the ability to embrace and promote our company culture.

Requirements

Position Responsibilities:

• *Maintains confidentiality of the HR offices at all times.
• *Responsible for creating new hire personnel records, entering new hire data into the HRIS and preparing reports
• Assists with record maintenance to include I-9's requested by Human Resources Generalist.
• *Conducts all pre-employment background checks in accordance with prescribed policies and procedures to include reference checks, finger-printing, medical screenings and employment verification as applicable.
• *Responsible for effectively and efficiently communicating with candidates and updating program managers and the Human Resources Team.
• *Communicates and coordinates the onboarding schedule and requirements with program managers and candidates.
• *If applicable, tracks new hires who may need vaccination documents and ensures information is received by prescribed timelines.
• Assists Recruiting & Engagement Specialist in representing employer in community events and recruiting events as needed.
• Assists with employee functions and end of year and end of fiscal year employee events.
• Assists Recruiting & Engagement Specialist with conducting pre-hire interviews.
• Assist with New Hire Orientation as requested the HR Generalist.
• Schedules and conducts exit interviews as needed.
• Provides technical and operational support to the Human Resources Department.
• Assists with the review and correction of Employee timesheets as requested under the guidance of the HR Generalist.
• Assists with initial workers comp calls if applicable paperwork is received.
• Must be sensitive to the service population’s cultural and socioeconomic characteristics.
• Adheres to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, and others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adheres to the Code of Conduct and Faith and Moral Policy is mandatory.
• Must complete all required professional development assigned in a timely manner.
• All other duties as assigned by the HR Generalist, Director of People & Learning, and Chief People Officer.

Competencies:

Customer Service

Integrity / Honesty

Critical Thinking

Building Collaboration

Communication

Minimum Qualifications:

• Education
  • Associates Degree or Bachelor's Degree preferred
  • High School Diploma required
• Experience
  • One (1) year experience in social services preferred
  • One (1) year + human resources experience preferred
• License and Credentials
  • Reliable transportation
  • Valid driver license
  • Must be at least 21 years of age and have a clean driving record
  • Valid vehicle insurance

Minimum Knowledge and Skills:

• Exemplify strong knowledge of industry protocols and best practices;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem-solving skills;
• Reporting and presentation skills;
• Must be flexible and able to switch tasks quickly;
• Ability to work in a fast-paced environment;
• Time management skills;
• Knowledge of computer software, including Microsoft office
• Strong customer service and leadership skills
• Strong organizational, coordinating, follow up and follow through skills

Travel Requirements:

Travel requirements for the position includes up to 25% local.