Human Resource Coordinator

Alabama State Department of Education; Mobile (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

Alabama State Department of Education in Mobile is seeking a Human Resource Coordinator to support Lauderdale County Schools by administering people operations tied to funding, budgeting, and personnel management. You will manage personnel actions, verify credentials, coordinate with CSFO and payroll on position control, and ensure compliance with board policies.

The role requires a bachelor’s degree and at least 3 years in HR or financial coordination, with proficiency in Next Gen, Budget

Qualifications

• Requires Bachelor's degree in HR, Finance, or related field.
• Minimum 3 years of HR or financial coordination experience, preferably in education.
• AASBO certification preferred, or ability to obtain within 1 year.
• Strong budgeting and funding knowledge in an educational context.
• Proficiency with HR software, especially Next Gen, Budget Works and Frontline.

Responsibilities

• Enter and process personnel actions including hires, leaves of absence, status changes, resignations, terminations, and retirements.
• Verify certification credentials for individuals recommended for Board actions.
• Coordinate recruitment events and assist with applicant pre-screening.
• Assist onboarding with New Hire Orientation and required documentation.
• Maintain confidential HR data and ensure compliance with state and federal regulations.
• Prepare and submit required reports to the Board and state agencies.

Skills

Organizational skills

Analytical skills

Communication skills

Integrity with confidential info

Education

Bachelor’s degree in HR / Finance / Business Admin

Equivalent combinations of training and experience

Tools

Next Gen

Budget Works

Frontline Absence & Time Management

Job description

Human Resource Coordinator role supporting Lauderdale County Schools by administering people operations tied to funding, budgeting, and personnel management.

Responsibilities

• Enter and process personnel actions including hires, leaves of absence, status changes, resignations, terminations, and retirements.
• Monitor, complete, and route Personnel Board approval request eForms; prepare personnel exhibits for board meeting agendas.
• Verify certification credentials for individuals recommended for Board actions.
• Process new hire E-Verification.
• Verify completion of background checks for new hires.
• Coordinate with the CSFO and bookkeeping/payroll to manage position control within Next Gen and Budget Works.
• Support accurate reporting and updates for personnel units and salary changes across associated source funds (including foundation units and Title funds).
• Assist with maintaining salary schedules and supplements, ensuring alignment with budget constraints and personnel data.
• Manage transfers, location changes, and resignations in the financial systems.
• Oversee administration and configuration of personnel information within Frontline Absence and Time Management.
• Maintain up-to-date employee certification data and initiate renewals when needed.
• Work with supervisors and other system employees to ensure HR data and system goals are implemented and provided within designated time frames.
• Coordinate recruitment events, assist with applicant pre-screening, and manage job vacancy reporting.
• Support onboarding, including New Hire Orientation, ensuring required documentation is completed concurrently with the HR Director.
• Assist in ensuring appropriate policies and procedures are followed, including timely, accurate, and legally compliant processing of personnel actions and required state reports.
• Handle employee grievances and maintain grievance files in accordance with board policies and procedures.
• Assist with required forms for alternative routes of teacher certification.
• Partner with payroll to ensure accurate and timely salary payments, including calculations based on experience, degree, employment date, and other criteria.
• Process ALSDE EXP, years of experience, and new hire reporting for all new hires.
• Maintain and secure paper and electronic personnel files, supporting confidentiality and compliance with state and federal regulations.
• Ensure updates to personnel software and HR forms are current.
• Prepare and maintain personnel statistical information and submit required reports to the Board, State Department of Education, Equal Employment Opportunity Commission, or other agencies as required.
• Perform other duties as needed to support the HR department and school system.

Requirements

• Bachelor’s degree in Human Resources, Finance, Business Administration, or a related field (as deemed fit by board of education or based on years of experience).
• Equivalent combinations of training and experience will be considered.
• Minimum 3 years of experience in human resources or financial coordination, preferably in an educational setting.
• Valid AASBO (Alabama Association of School Business Officials) certification preferred, or ability to obtain within 1 year of employment.
• Strong knowledge of budgeting and funding processes in an educational context.
• Familiarity with the school system’s operational policies and procedures.
• Strong knowledge of relevant ethical guidelines.
• Proficient with HR software and systems, especially Next Gen, Budget Works, and Frontline.
• Excellent organizational, analytical, and communication skills.
• Ability to handle confidential information with integrity.