OFFICE ASSOCIATE

State-of-Illinois; Macomb (IL); Hybrid; USD 46,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Pension Plan

Paid time off

Job summary

The Illinois State Police (ISP) Division of Criminal Investigation seeks a detail-oriented Office Associate - Keyboarding to join our team in Macomb. This salaried, union-position provides confidential clerical support, maintains files, and coordinates personnel transactions and Promotional Skills Evaluations.

You will perform administrative duties, manage inventory, and support various ISP units while working a hybrid schedule (3–5 days in the office).

Qualifications

• Requires high school diploma and two years of office experience.
• Ability to type accurately at 45 w.p.m.
• Proficiency in Microsoft Office and basic office procedures.

Responsibilities

• Performs administrative and clerical support for ISP Division of Criminal Investigation Zone 4.
• Maintains confidential investigative correspondence and files for police reports and personnel records.
• Oversees inventory information in the inventory system and coordinates staff in personnel transactions and Evaluations.
• Performs duties related to Promotional Skills Evaluations and ensure compliance with procedures.
• Supports various ISP units as required.

Skills

Typing 45 wpm

Microsoft Office Suite

Office procedures

Education

High school diploma

Two years office experience

Tools

Microsoft Office

Job description

Search by keyword (e.g. County, Job Title etc.)

Select how often (in days) to receive an alert:

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58552
Opening Date: 09/11/2026
Closing Date: 09/28/2026
Agency: Illinois State Police
Class Title:OFFICE ASSOCIATE - 30015
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary $4,144 monthly; Full Range $4,144 - $5,429 monthly
Job Type: Salaried
Category:Full Time
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees, AFSCME
Merit Comp Code:
Work Hours: Monday-Friday 8:30am-5:00pm
Anticipated Hybrid Work Schedule Availability:3 to 5 Days per week in office, depending on operational needs
Headquarter Location:Macomb - 480 S Deer Rd
Work County:McDonough
Agency Contact: [e-mail]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview:

The Illinois State Police (ISP) Division of Criminal Investigationis seeking a detail‑oriented and service‑focused Office Associate - Keyboarding to join our team. Provides administrative and clerical support for ISP’s Division of Criminal Investigation Zone 4, maintaining confidential investigative correspondence and managing files for police reports, Alcohol Measures activities, Meth Response Team operations, and personnel records. Oversees inventory information within the designated inventory system and coordinates staff involved in personnel transactions and Promotional Skills Evaluations to ensure accurate workflow and compliance with departmental procedures. ISP encourages all those who qualify to apply!

The Illinois State Police offers a robust benefit package including:

• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Performs administrative and clerical support for Illinois State Police (ISP) Division of Criminal Investigation (DCI) Zone 4 work units.
• Manages or maintains a variety of paraprofessional duties including confidential investigative correspondence, maintenance of files for police/investigative reports, Alcohol Measures, Meth Response Team activity, and personnel files.
• Manages and maintains all inventory information on the applicable inventory system.
• Coordinates and directs staff in a variety of duties in the flow of personnel transactions and Promotional Skills Evaluations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.

Requires skill in typing accurately at 45 w.p.m.

Preferred Qualifications

• Prefers a minimum of two (2) years' experience of office practices, procedures and programs.
• Prefers a minimum of two (2) years' experience of composition, grammar, spelling and punctuation.
• Prefers a minimum of two (2) years' experience of basic mathematics.
• Prefers a minimum of two (2) years' experience of Microsoft Office Suite.
• Prefers ability to follow oral or written instructions.
• Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.

Conditions of Employment

• Pass the Illinois State Police Background Investigation.
• Pass the Illinois State Police Drug Screening.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

This position DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).