Clerical Assistant 2 - Indianapolis, District #52

Indiana State Police; Indianapolis (IN); On-site; USD 40,000 - 50,000; Full time

Job summary

Indiana State Police is seeking a civilian employee to provide clerical and administrative support to District Command staff, including Field Investigation Command. The role involves data entry, records processing, telephone duties, and mail handling.

The position requires a high school diploma or GED, strong keyboarding, proofreading, and word processing skills, plus a solid working knowledge of general office procedures.

Qualifications

• Must be a high school graduate or possess the equivalent GED.
• Must have strong keyboarding skills.
• Must be able to proofread documents accurately, as demonstrated by Departmental testing.
• Must possess word processing/personal computing skills.
• Working knowledge of general office procedures and clerical procedures used in performing specialized office duties.

Responsibilities

• Perform applicable functions of work relative to the area of assignment.
• Process appropriate forms or records.
• Access, enter, verify and retrieve all required data utilizing a computer terminal.
• Perform computer entries as required.
• Answer telephones, take messages and/or direct questions to the appropriate personnel.
• Type, review, update, copy and fax records.
• Ensure records are properly prepared.
• Return documents as appropriate.
• Open separate, sequence, deliver and date stamp mail.
• Perform other duties as required.

Skills

Strong keyboarding

Proofread documents

Word processing

General office procedures

Clerical duties

Data entry

Computer terminal access

Education

High school diploma or GED

Tools

Computer terminal

Job description

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide clerical and administrative support to the District Command staff, to include Field Investigation Command.

• Perform applicable functions of work relative to the area of assignment.
• Process appropriate forms or records.
• Access, enter, verify and retrieve all required data utilizing a computer terminal.
• Perform computer entries as required.
• Answer telephones, take messages and/or direct questions to the appropriate personnel.
• Type, review, update, copy and fax records.
• Ensure records are properly prepared.
• Return documents as appropriate.
• Open separate, sequence, deliver and date stamp mail.
• Perform other duties as required.

Must be a high school graduate or possess the equivalent GED. Must have strong keyboarding skills. Must have the ability to proofread documents with accuracy, as demonstrated by Departmental testing. Must possess word processing/personal computing skills. Working knowledge of general office procedures and clerical procedures used in performing specialized office duties.

Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable).