Clerical Assistant 2 - Indianapolis, District #52

Indiana State Police (IN); Indianapolis (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Indiana State Police is seeking a civilian employee to provide clerical and administrative support to the District Command staff, including Field Investigation Command. Responsibilities include data entry, records processing, mail handling, and phone support.

Applicants must have a high school diploma or GED, strong keyboarding, proofreading, and word processing skills, and pass a background investigation. Submit work history and copies of transcripts and certificates as required.

Qualifications

• Must be a high school graduate or possess the equivalent GED.
• Must have strong keyboarding skills.
• Must have the ability to proofread documents with accuracy, as demonstrated by Departmental testing.
• Must possess word processing/personal computing skills.
• Working knowledge of general office procedures and clerical procedures used in performing specialized office duties.
• Must be able to successfully pass a background investigation.
• Applicants are asked to submit a complete work history.
• All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable).

Responsibilities

• Perform applicable functions of work relative to the area of assignment.
• Process appropriate forms or records.
• Access, enter, verify and retrieve all required data utilizing a computer terminal.
• Perform computer entries as required.
• Answer telephones, take messages and/or direct questions to the appropriate personnel.
• Type, review, update, copy and fax records.
• Ensure records are properly prepared.
• Return documents as appropriate.
• Open separate, sequence, deliver and date stamp mail.
• Perform other duties as required.

Skills

Typing

Proofreading

Data entry

Word processing

Clerical skills

Telephone etiquette

Education

High School Diploma or GED

Tools

Computer terminal

Fax

Office software

Job description

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide clerical and administrative support to the District Command staff, to include Field Investigation Command.

• Perform applicable functions of work relative to the area of assignment.
• Process appropriate forms or records.
• Access, enter, verify and retrieve all required data utilizing a computer terminal.
• Perform computer entries as required.
• Answer telephones, take messages and/or direct questions to the appropriate personnel.
• Type, review, update, copy and fax records.
• Ensure records are properly prepared.
• Return documents as appropriate.
• Open separate, sequence, deliver and date stamp mail.
• Perform other duties as required.

Must be a high school graduate or possess the equivalent GED. Must have strong keyboarding skills. Must have the ability to proofread documents with accuracy, as demonstrated by Departmental testing. Must possess word processing/personal computing skills. Working knowledge of general office procedures and clerical procedures used in performing specialized office duties.

Must be able to successfully pass a background investigation.

Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable).