Human Resource Assistant 2

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Human Resource Assistant 2 to enhance their HR team. This role offers the chance to manage payroll and timekeeping for employees, ensuring accurate processing of attendance and leave requests. You will also serve as a liaison for FMLA, coordinating essential leave processes. Join a committed group of professionals and unlock your potential in a supportive environment that values your contributions. If you are ready to elevate your HR career and make a difference, this opportunity is perfect for you.

Qualifications

• One year experience as Human Resource Assistant 1 or equivalent.
• Experience in clerical work and beginning level HR tasks is required.

Responsibilities

• Act as primary timekeeper for H1 Bargaining Unit employees.
• Process payroll and time transactions, including leave requests.

Skills

Human Resource Management

Payroll Processing

Data Entry

FMLA Coordination

Attendance Monitoring

Education

High School Diploma

College Transcripts

Tools

SAP Database

Job description

Are you ready to take your human resource (HR) career up a notch? The Department of Corrections (DOC) Human Resource Office is on the lookout for a Human Resource Assistant 2 to function as the primary timekeeper for H1 bargaining unit employees. This position gives you the opportunity to utilize your specialized skillset to support payroll and time transactions as well as act as the FMLA liaison. Apply today to unlock your career potential with our dedicated team of professionals!

As a Human Resource Assistant 2, you will act as the primary timekeeper for H1 Bargaining Unit employees for institutions which are supported centrally by the Department of Corrections Human Resource Office. Work involves using the SAP database to enter absence and attendance data; compute and/or adjust employee leave quota; process and/or input leave payouts for separating employees; process wage advancements; as well as monitor holiday usage and work schedule changes. You will also be responsible for running Cumulated Time Evaluation Results reports and working with the Transactions and Payroll Analyst to correct payroll concerns. Within this role, you will have the opportunity to act as the FMLA liaison, coordinating requests for FMLA leave as well as approving or disapproving requests and ensuring accurate and timely entry of FMLA absences.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• AWS (alternate work schedule) may be available upon successful completion of a 6-month probationary period.
• Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Mechanicsburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Human Resource Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of clerical or other comparable experience and one year of beginning level paraprofessional human resource or equal opportunity work; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.