Human Resource Assistant

Coryell Health; Gatesville (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Coryell Health is seeking an HR Administrative Assistant to provide essential support for recruitment, employee records, FMLA coordination, tuition reimbursement, and onboarding.

You will handle routine HR inquiries, maintain confidential files, and assist staff with daily operations, ensuring accurate records and smooth workflows in a community healthcare setting.

Qualifications

• High school diploma or equivalent required; additional education preferred.
• Two years of office or administrative experience preferred; prior HR experience beneficial.
• Strong verbal and written communication; ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office and ability to learn HR information systems.

Responsibilities

• Receives, logs, scans, and routes employment applications and assists applicants with questions.
• Posts new job openings and updates/removes postings; maintains recruitment records and related documentation.
• Scans and uploads new employee documents into UKG; ensures electronic records are accurate and organized.
• Maintains employee records, filing systems, and retention in accordance with procedures and confidentiality standards.
• Assists with coordination of FMLA requests, including forms, notices, tracking, and deadlines.
• Administers tuition reimbursement by distributing information, collecting documentation, tracking requests, and coordinating processing.
• Prepares employee ID badges and takes badge photos for new and current employees.
• Maintains termination logs and exit surveys for departing employees.
• Assists with new employee processing and orientation preparations.
• Responds to routine HR questions and refers complex matters to HR staff.
• Answers calls, greets visitors, and provides general assistance to HR department.
• Provides administrative assistance to other HR personnel as requested by the Director.

Skills

Communication skills

Interpersonal skills

Customer service

Education

High school diploma or equivalent

Job description

Brief Description

Provides administrative and operational support to the Human Resources Department, including recruitment activities, employee records management, leave administration, tuition reimbursement, employee identification badges, and assistance to employees, applicants, and department staff. Maintains accurate records, protects confidential information, and supports the efficient daily operations of the Human Resources Department.

Provides administrative and operational support to the Human Resources Department, including recruitment activities, employee records management, leave administration, tuition reimbursement, employee identification badges, and assistance to employees, applicants, and department staff. Maintains accurate records, protects confidential information, and supports the efficient daily operations of the Human Resources Department.

Duties And Responsibilities

• Receives, logs, scans, and routes employment applications to the appropriate departments and assists applicants with application-related questions.
• Posts new job openings and updates or removes job postings as directed. Assists with maintaining accurate recruitment records and related documentation.
• Scans and uploads new employee documents and other personnel records into UKG as assigned, ensuring electronic records are accurate and organized.
• Maintains employee records, filing systems, and document retention in accordance with departmental procedures, applicable requirements, and confidentiality standards.
• Assists with the administrative coordination of Family and Medical Leave Act (FMLA) requests, including providing required forms and notices, tracking documentation and deadlines, maintaining leave records, and communicating with employees and management in accordance with established procedures.
• Administers employee tuition reimbursement requests by distributing program information, collecting and reviewing required documentation, tracking requests, and coordinating processing in accordance with applicable policies.
• Prepares employee identification badges and takes badge photographs for new and current employees as needed.
• Maintains the employee termination log and distributes exit surveys to departing employees.
• Assists with new employee processing and orientation preparations, including preparing and maintaining orientation packets and related materials.
• Responds to routine employee questions regarding Human Resources processes and policies and refers complex, confidential, or sensitive matters to the appropriate HR staff member.
• Answers and directs incoming telephone calls, greets visitors, and provides general assistance to individuals contacting or visiting the Human Resources Department.
• Provides administrative assistance to other Human Resources personnel as requested by the Director of Human Resources.
• Performs other related duties as assigned by the Director of Human Resources.

Requirements

• High school diploma or equivalent required; additional education or training preferred.
• Two years of office or administrative experience preferred; prior Human Resources experience beneficial.
• Strong verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Ability to organize work, manage competing priorities, meet deadlines, and work independently.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.
• Basic computer skills, including proficiency in Microsoft Office applications and the ability to learn and use HR information systems.

Summary

Build Your Future in Healthcare with Coryell Health!

Be part of something meaningful. At Coryell Health, you'll join a supportive, close-knit team dedicated to improving the lives of people in your community. Every day is an opportunity to bring care, comfort, and positive change to friends, families, and neighbors. Since 1940, Coryell Health has proudly served as a community-owned healthcare provider, delivering high-quality, comprehensive services all in one place. Our commitment to excellence is matched by our investment in our team. We offer competitive pay, comprehensive benefits, retirement plans, and tuition reimbursement to support your growth.