HUMAN RESOURCE & ADMINISTRATIVE SUPPORT SPECIALIST (PART-TIME)

Lord's Place Inc; West Palm Beach (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Generous paid time off

Maternity/Paternity Leave

401k with 3% employer contribution

Health, dental, vision, life insurance

Short/long-term disability

EAP

Tuition Reimbursement

Flexible work environment

Job summary

The Lord’s Place Inc. in Palm Beach County is seeking a Human Resource & Administrative Support Specialist to handle HR duties and executive assistant support while managing confidential information with discretion.

The in-office schedule runs Monday–Friday, 8:30am start, with some evenings for events and board meetings. Responsibilities include onboarding, record-keeping, interview scheduling, and event logistics, all while supporting the CEO and VP of HR.

Qualifications

• Associate’s degree in business administration, HR or related field; bachelor’s preferred.
• SHRM CP or PHR certification preferred.
• FL Notary preferred or willing to obtain within 6 months of hire.
• Experience with Microsoft Office and WordPress/Web design.
• Strong organizational and verbal/written communication skills.
• Ability to manage multiple tasks and adjust priorities.
• Comfortable interacting with staff, Board members and external guests.
• Willingness to work evenings to support events and Board meetings.
• Pass a Level Two DCF Background screening.

Responsibilities

• Assemble and maintain new hire orientation materials.
• Assist with audit file preparation.
• Maintain active DMV licenses and HR database.
• Assist VP of Human Resources with scheduling interviews and onboarding.
• Order business cards, shirts, and department supplies.
• Create new ID badges and provide notary services.
• Provide coverage during vacations.
• Manage daily mail and assist with board signatures.
• Plan and support events, board meetings, and staff luncheons.
• Coordinate All-Staff Meetings logistics and communications.

Skills

Organizational skills

Verbal communication

Written communication

Multitasking

Event support

Education

Associate's degree in business administration

Bachelor's degree preferred

SHRM CP or PHR preferred

Notary preferred

Tools

Microsoft Office

WordPress/Web design

Job description

Description

The Lord’s Place is a dynamic, passion-driven social impact organization in Palm Beach County providing innovative, compassionate and effective services to homeless men, women and children in our community. We are an organization committed to building a workplace that welcomes people of all backgrounds. We have consistently ranked nationally as a Best Nonprofit to Work For and as a Best Place to Work in Florida. What makes us one of the best places to work, besides having mission-focused employees who live our core values.

• Generous paid time off including vacation, sick leave, and holidays.
• Maternity/Paternity Leave
• 401k with automatic 3% employer contribution.
• Exceptional benefits including health, dental, vision, life, short and long-term disability, supplemental insurances.
• Employee Assistance Program
• Tuition Reimbursement
• Flexible work environment
• And much, much more!

We are seeking a Human Resource & Administrative Support Specialist to join our team. The candidate will provide support in all aspects of human resources consistent with policies, practices, and strategies that align with the overall business plan and strategic direction of the agency. The candidate will also provide assistance to the Executive Assistant to the CEO as needed and must handle sensitive and confidential information with professionalism and strict discretion. The work schedule is in office, Monday – Friday (4-5hrs per day) starting at 8:30am. Hours are flexible with the ability to work some evenings past 5:00pm as needed to support TLP events, particularly Board meeting dates.

Human Resources

• Assemble and maintain an adequate supply of new hire orientation materials.
• Assist with audit file preparation.
• Maintain record keeping of active DMV licenses.
• Maintain employee records and Human Resources database.
• Assist the VP of Human Resources with scheduling interviews, onboarding, and new hire file completion and compliance.
• Order business cards, shirts, and department supplies.
• Assist with creating new ID badges.
• Provide notary services to management, staff, and clients.
• Provide coverage and backup during vacations.
• Perform additional duties as assigned by the VP of Human Resources.

Administrative Support Specialist

• Manage daily mail pick-up and distribution.
• Assist with obtaining Board signatures on documents and large checks, in coordination with the Finance Department
• Assist with planning, setup, and breakdown of small to large events, Board Meetings and staff luncheons.
• Assist with creating, preparing, and distributing materials for staff, board and other CEO related events
• Escort guests from the front desk to meeting or event locations as needed.
• Provide on-site support to ensure events run smoothly.
• Support logistics for All-Staff Meetings, including coordinating agendas, speakers, presentations, and key agency updates & send reminders / communications for All-Staff Meetings.

Requirements

• Associate’s degree in business administration, human resources or related field required. Bachelor’s degree preferred.
• Human Resources certification(s), SHRM CP or PHR preferred.
• FL Notary preferred or is willing to obtain within 6 months of hire.
• Requires computer skills, experience with Microsoft Office and Word Press/Web design preferred.
• Strong organizational skills with excellent verbal and written communication abilities.
• Ability to manage multiple tasks and adjust priorities as needed.
• Comfortable interacting with staff, Board members, and external guests.
• Willingness to work evenings to support TLP events – particularly to work past 5:00pm on scheduled Board meeting dates.
• Requires ability to operate business equipment used daily within the organization.
• Pass a Level Two DCF Background screening. https://info.flclearinghouse.com/