HUD Operations Administrator – PBS8 Specialist

Kittle Property Group, Inc.; Keene (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Kittle Property Group, Inc. is seeking an Administrator of Operations – PBS8 to implement and maintain HUD PBS8 programs across the portfolio, overseeing monthly housing assistance payments and TRACS submissions.

The role serves as a subject matter expert on HUD requirements, providing training to corporate and on-site teams, and reports to the Regional VP. It is exempt with no direct supervisory responsibilities and involves coordinating with management on regulatory matters.

Qualifications

• Minimum 5 years of HUD programs experience, with strong Section 8 experience.
• Experience submitting HAP Voucher payments via TRACS.
• High school diploma or equivalent.
• Proficiency in Excel, Word, Outlook, and PowerPoint.
• Proficiency in Maxx vault, MINC, TRACS, and EIV.
• Multiple years of Yardi experience required.
• Strong time management skills and attention to detail.
• COS and STAR designation required.
• Commitment to continuing education related to Section 42, Rural Development, HUD, and Fair Housing.

Responsibilities

• HUD, TRACS, and monthly submission management
• Ensure timeliness and accuracy of all monthly submissions for monthly housing assistance payments
• Complete 50059 pre and post HAP audit processes in Yardi related to resident billing, repayment, special claims, and HAP voucher activity
• Manage the processing and submission of HUD Rent Schedules and OCAF, and support proper program notifications
• Must be able to support HAP Voucher processes submitted via TRACS
• Agency coordination and correspondence
• Manage preparation of property management correspondence with HUD and Rural Development Agencies in conjunction with the Regional Manager
• Process all monthly USDA and Rural Development submissions to support timely receipt of rental payments
• Compliance, audits, and corrective action
• Proactively pursue updates to changes in Regulatory Agency Program Requirements
• Assist KPG Compliance with preparation and coordination of MOR and REAC audits, reviews, requests, and inspections, including facilitating and providing required information
• Conduct preliminary audits related to MOR, REAC requests, inspections, and other compliance needs on existing sites
• Monitor implementation and execution of corrective actions based on preliminary audit findingsTraining and subject matter expertise
• Assist the Operations Training Team and Compliance in implementing HUD-related forms, procedures, manuals, and updates
• Proactively develop and provide training on HUD programs with support from the Operations Training Team
• Proactively develop and provide training on HUD Special Claims with support from the KPG Accounting Department and Director of Compliance
• Serve as a subject matter expert for training on HUD Requirements at both corporate and on-site levels
• Systems, onboarding, and resident ledger support
• Coordinate acquisition onboarding for new developments with Development and Management to ensure timely HUD files and property setup
• Act as one of two KPG EIV Coordinators and complete all responsibilities associated with that designation
• Reconcile and complete resident ledger adjustments as needed
• Perform other duties as assigned

Skills

Time management

Attention to detail

COS & STAR designation

LIHTC knowledge

Education

High school diploma

Tools

Excel

Word

Outlook

PowerPoint

Maxx vault

MINC

TRACS

EIV

Yardi

Job description

Kittle Property Group, Inc. is seeking an Administrator of Operations – PBS8 to implement and maintain HUD PBS8 programs across the portfolio, overseeing monthly housing assistance payments and TRACS submissions.

The role serves as a subject matter expert on HUD requirements, providing training to corporate and on-site teams, and reports to the Regional VP. It is exempt with no direct supervisory responsibilities and involves coordinating with management on regulatory matters.