HubSpot Migration Project Manager (remote)

The Fountain Group; California; Hybrid; USD 83,000 - 90,000; Full time

Job summary

The Fountain Group is seeking a HubSpot Migration Project Manager to lead the move of B2B marketing programs from Iterable to HubSpot. This remote role partners with Campaign Architects, the B2B Data Operations Specialist, the retention team, and engineering to create one plan with clear owners and dates.

You will spend half your time planning and unblocking work, and the other half communicating status, driving decisions, and coordinating the cutover.

Qualifications

• 5+ years in project or program management within marketing technology.
• HubSpot migrations experience strongly preferred.
• A record of delivering a platform migration or major system implementation on schedule, ideally in marketing automation or CRM.
• Fluency with planning tools and methods: roadmaps, milestone plans, dependency mapping, and a tracker such as Jira, Asana, or Smartsheet is needed.
• Familiarity with HubSpot or Iterable is a strong plus.

Responsibilities

• Own the end-to-end migration plan: scope, milestones, dependencies, and critical path across campaign builds, data sync work, and cutover.
• Maintain the inventory of Iterable campaigns, journeys, templates, and data dependencies, and track each item from rebuild, merge, or retire decision through launch in HubSpot.
• Set timelines with the Campaign Architect and Data Operations Specialist, and track progress against them every week. Raise slippage early and propose recovery options before dates are at risk.
• Run the operating cadence: weekly working sessions, decision reviews, and stakeholder syncs with clear agendas, notes, and action items.
• Publish regular status updates to leadership and stakeholders covering progress, risks, decisions needed, and upcoming milestones.
• Maintain a RAID log (risks, assumptions, issues, dependencies) and drive each item to resolution with a named owner.
• Define cutover readiness criteria with the team, including parity validation, QA sign-off, consent and subscription checks, and rollback plans. Coordinate go-live for each wave.
• Align requirements and approvals across the retention team, legal and privacy, sales operations, and data engineering.
• Manage vendor and partner deliverables and dates, including Iterable, HubSpot, and any implementation agencies.
• Track post-migration performance against the Iterable baseline and coordinate follow-up on gaps. Run a retrospective and document lessons learned.

Skills

Project management

HubSpot migrations

Marketing automation

Jira/Asana/Smartsheet

Cross-functional leadership

Tools

HubSpot

Jira

Asana

Smartsheet

Job description

Pay: $60-65.18/hour
Duration:6 months with extensions based on continued need
Job Title: HubSpot Migration Project Manager
Team: Marketing Technology
Remote
Timezone flexible


Role description
We are moving our B2B marketing programs from Iterable to HubSpot. The Migration Project Manager will own that move from kickoff to cutover. You will partner with the Campaign Architects, the B2B Data Operations Specialist, the retention team, and engineering to turn a large body of campaigns, journeys, and data flows into one plan with clear owners and dates. You will keep the work on schedule, surface risks early, and make sure every stakeholder knows where things stand.

This is a hands-on program role. You will spend half your time planning, sequencing, and unblocking work, and the other half communicating status, driving decisions, and preparing each cutover.

What you will do:
Own the end-to-end migration plan: scope, milestones, dependencies, and critical path across campaign builds, data sync work, and cutover.
Maintain the inventory of Iterable campaigns, journeys, templates, and data dependencies, and track each item from rebuild, merge, or retire decision through launch in HubSpot.
Set timelines with the Campaign Architect and Data Operations Specialist, and track progress against them every week. Raise slippage early and propose recovery options before dates are at risk.
Run the operating cadence: weekly working sessions, decision reviews, and stakeholder syncs with clear agendas, notes, and action items.
Publish regular status updates to leadership and stakeholders covering progress, risks, decisions needed, and upcoming milestones.
Maintain a RAID log (risks, assumptions, issues, dependencies) and drive each item to resolution with a named owner.
Define cutover readiness criteria with the team, including parity validation, QA sign-off, consent and subscription checks, and rollback plans. Coordinate go-live for each wave.
Align requirements and approvals across the retention team, legal and privacy, sales operations, and data engineering.
Manage vendor and partner deliverables and dates, including Iterable, HubSpot, and any implementation agencies.
Track post-migration performance against the Iterable baseline and coordinate follow-up on gaps. Run a retrospective and document lessons learned.

Qualifications:
5+ years in project or program management within marketing technology, marketing operations, or a similar technical environment is required.
HubSpot migrations experience strongly preferred.
A record of delivering a platform migration or major system implementation on schedule, ideally in marketing automation or CRM is required.
Fluency with planning tools and methods: roadmaps, milestone plans, dependency mapping, and a tracker such as Jira, Asana, or Smartsheet is needed.
Working knowledge of marketing automation concepts: journeys, workflows, segmentation, event triggers, and subscription management. Familiarity with HubSpot or Iterable is a strong plus.
Clear written communication and the ability to brief executives and engineers in the same week with concise updates, crisp escalations, and specific asks.
Strong prioritization and decision facilitation. Comfort leading cross-functional teams through influence.
Attention to detail on risks and dependencies, and a habit of writing things down.

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