HSE (Health, Safety, and Environment) Specialist

*US AMR-Jones Lang LaSalle Americas, Inc.; Woodland (CA); On-site; USD 86,000 - 116,000; Full time

Benefits offered by this job

401(k) plan with matching company and

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Early access to earned wages through 1

Job summary

Jones Lang LaSalle Incorporated in Woodland, CA is seeking an HSE Specialist to support documentation, compliance, and program coordination across safety teams. You will maintain HSE records, prepare reports, and help organize audits, trainings, and safety inspections to ensure regulatory alignment.

The role requires a high school diploma (associate preferred), 1–3 years of admin experience in HSE or facilities, strong MS Office skills, data entry, and meticulous attention to detail.

Qualifications

• Education: High school diploma; 1–3 years admin in HSE, facilities, or related environment preferred.
• Proficiency in Microsoft Office Suite; experience with database management and document control systems.
• Core competencies include organization, communication, attention to detail, and discretion.

Responsibilities

• Maintain and organize HSE documentation, records, and filing systems per regulatory requirements and company policies.
• Prepare and format HSE reports, presentations, and training materials; manage safety inspections and certifications.
• Coordinate safety training sessions, drills, audits, and regulatory visits; manage notices and communications.

Skills

MS Office

Data entry

Communication skills

Organizational skills

Education

High school diploma

Associate degree in business administration

Tools

Document control systems

HSE software

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

HSE Specialist Position Overview

Key Responsibilities

Administrative Support

Maintain and organize HSE documentation, records, and filing systems in compliance with regulatory requirements and company policies. Coordinate meeting schedules, prepare agendas, and distribute minutes for HSE team meetings and safety committees. Process and track HSE-related correspondence, reports, and communications across departments.

Documentation and Compliance

Prepare and format HSE reports, presentations, and training materials. Maintain accurate databases of safety inspections, incident reports, training records, and equipment certifications. Assist with document control processes to ensure current versions of safety procedures and policies are accessible.

Program Coordination

Support the scheduling and logistics of safety training sessions, drills, and awareness campaigns. Coordinate safety equipment orders, inventory tracking, and maintenance schedules. Assist with organizing safety audits, inspections, and regulatory visits. Help maintain the HSE notice boards, intranet pages, and communication channels. Conduct inspections and audits of site as required and participate in seed site safety network as required by site management & HSE personnel.

Data Management and Reporting

Enter and maintain data in HSE management systems and databases. Generate routine reports on safety metrics, incident trends, and program participation. Assist with analyzing data for monthly and annual HSE performance reports.

Stakeholder Communication

Serve as a point of contact for HSE inquiries from employees and external parties. Coordinate with contractors, vendors, and regulatory agencies regarding HSE matters. Distribute safety alerts, bulletins, and policy updates to relevant stakeholders.

Required Qualifications

Education and Experience High school diploma or equivalent required; associate degree in business administration or related field preferred. One to three years of administrative experience, preferably in HSE, facilities, operations, or related environment. Familiarity with health, safety, and environmental regulations beneficial.

Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with database management and document control systems. Ability to learn HSE-specific software and management systems. Strong data entry skills with attention to accuracy.

Core Competencies Exceptional organizational skills with the ability to manage multiple priorities and deadlines. Strong written and verbal communication skills. High attention to detail and commitment to accuracy in documentation. Ability to handle confidential information with discretion. Strong problem-solving skills and proactive approach to tasks.

Location: Woodland, CA

Schedule: 1st Shift/Morning Shift

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 86,028.00 – 116,400.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site –Woodland, CA

Job Tags: Contractor Safety, Environmental Safety, Environment Management, ISO 45001, Land Real Estate Management, Life Sciences Facility Real Estate Management, Life Sciences Industry Knowledge, Multi-family Housing Real Estate Management, Office Real Estate Management, Proactive Thinking, Professional Services Industry Knowledge, Real Estate Industry Knowledge, Real Estate Investor Industry Knowledge, Residential Real Estate Management, Safety Management

Personalized benefits that support personal well-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.