HRMS Administrator

Goodwill Industries of the Southern Piedmont; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

Goodwill Industries of the Southern Piedmont seeks an HRMS Administrator to manage the HRMS platform, including DocuSign, and to serve as the SME for employment records and payroll integration.

The role requires an AA degree (or equivalent) in CS/IT or HRM and 3 years of HRMS experience, including Paylocity proficiency. Strong data reporting and cross‑functional collaboration are essential.

Qualifications

• Requires Associate's degree (A. A.) or equivalent and three years' HRMS experience.
• 2 years of demonstrated Paylocity HRMS experience operating in all modules is required.

Responsibilities

• Provides ownership for optimization, administration, and ongoing maintenance of all HRMS modules, including the DocuSign database.
• Enters, updates, and audits team member personal and employment information within the HRMS for payroll integration.
• Maintains accurate HRMS field configurations to support data tracking and reporting.
• Develops and generates standard and customized queries, reports, and analytics for departmental operations and business needs.
• Maintains HR files, documentation, and records to meet compliance requirements.
• Processes employment verifications and responds to requests for HR records.
• Provides HRMS training and guidance to department managers.
• Responds to inquiries regarding department operations and directs individuals to the appropriate Goodwill representative.
• Collaborates with Finance, IT, and BI to provide HRMS data and data mapping support.
• Performs backup duties to HR Benefits and Engagement Specialist and supports engagement activities.

Skills

HRMS administration

Paylocity experience

Data reporting & analytics

Data integrity

Cross-functional collaboration

Education

Associate's degree in CS/IT or HRM

Tools

HRMS databases

Job description

SUMMARY

Maintains the HRMS and serves as the organizational Subject Matter Expert (SME). Manages other employment records and supports the Human Resources Department by performing the following duties.

DESCRIPTION

Maintains the HRMS and serves as the organizational Subject Matter Expert (SME). Manages other employment records and supports the Human Resources Department by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES are listed below in order of importance, from most important to least important.

• Provides ownership for the optimization, administration, and ongoing maintenance of all HRMS modules, including the DocuSign database, to support the annual Performance Appraisal review and coordination process.
• Enters, updates, and audits team member personal and employment information within the HRMS to ensure data accuracy, integrity, and appropriate integration with payroll.
• Maintains accurate HRMS field configurations to support organizational data tracking, reporting, and operational requirements.
• Develops and generates standard and customized queries, reports, and analytics to support departmental operations, data analysis, and business needs.
• Maintains HR files, documentation, and records in accordance with applicable legal, statutory, regulatory, and organizational compliance requirements.
• Processes employment verifications and responds to authorized requests for HR records and employment-related information.
• Provides department managers with HRMS training, guidance, information, and resources necessary to effectively fulfill system-related supervisory responsibilities.
• Responds to inquiries regarding department operations and directs individuals to the appropriate Goodwill representative or resource, as necessary.
• Collaborates with Finance, Information Technology, and Business Intelligence to provide HRMS data, data mapping, and related support necessary to advance organizational and business objectives.
• Performs a broad range of departmental support responsibilities, including serving as backup to the HR Benefits and Engagement Specialist; supporting engagement activities; maintaining files; distributing mail; ordering and maintaining supplies; and copying, collating, and distributing materials.

Requirements

EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school in Computer Science, Information Technology or Human Resource Management and three years' experience in HRMS database management or related field; or the equivalent combination of education and experience.

2 years of demonstrated consistent Paylocity HRMS Experience operating in all modules is required, candidates without this qualification will not be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

This job has no certificate, license or registration requirements.

PHYSICAL DEMANDS

While performing the duties of this job, the team member is regularly (more than 2/3 of the day) required to sit. The team member is frequently (2/3 to 3/3 of the day) required to use hands to finger, handle, or feel and talk or hear. The team member is occasionally (less than 1/3 of the day) required to stand, walk, and reach with hands and arms. The team member must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.