HRIS Specialist - Workday

Ultimate Staffing Services; Fremont (CA); On-site; USD 69,000 - 96,000; Full time

Job summary

Ultimate Staffing seeks an HRIS Specialist for a client in Fremont, CA. This 6-month contract role is 100% onsite and may convert to full-time based on performance and business need.

Workday is the payroll platform, with OA applications supporting HR operations and processes across the organization. The role involves partnering with HR, IT, and stakeholders to design, implement, and optimize HR systems, execute data integrations, and deliver analytics through reports and dashboards.

Qualifications

• Bachelor's degree in Information Systems, Computer Science, or related field, or equivalent practical experience.
• 2+ years of experience supporting enterprise applications, HR technology, workflow platforms, or related solutions.
• Experience gathering business requirements and converting them into technical solutions.
• Understanding of architecture, workflow automation, integrations, and data management principles.

Responsibilities

• Partner with HR, IT, and business stakeholders to gather requirements and translate needs into scalable technical solutions.
• Analyze and improve processes through workflow design, automation, and optimization.
• Design, configure, test, implement, and support HR systems and cross-functional tech solutions.
• Collaborate with teams to develop and maintain integrations between HR platforms and enterprise systems.

Skills

Analytical thinking

Communication

Problem solving

Stakeholder management

Education

Bachelor's degree in Information Systems or related field

Tools

Workday

OA applications

APIs

SQL

Power BI

Job description

We are seeking an HRIS Specialist to join a client in Fremont, CA. This is a 6 month contract with potential to be eventually hired as a full-time employee based on performance and business need. The position is 100% onsite. The HRIS Specialist will support, enhance, and evolve our HR technology ecosystem. In this role, Workday serves as the payroll platform, while internally developed OA applications support critical HR operations, workflows, and employee processes across the organization.

Key Responsibilities

• Partner with HR, IT, and business stakeholders to understand business objectives, gather requirements, and translate needs into scalable technical solutions.
• Analyze and improve business processes through workflow design, system enhancements, automation, and continuous process optimization.
• Design, configure, test, implement, and support HR systems, enterprise applications, and cross-functional technology solutions.
• Collaborate with technical teams to develop and maintain integrations between HR platforms, internally developed applications, and enterprise systems.
• Troubleshoot system issues, perform root-cause analysis, and implement sustainable solutions to improve system reliability and user experience.
• Support the ongoing administration and enhancement of HR technology platforms and business applications.
• Develop reports, dashboards, and analytics that provide actionable insights for operational management and business decision-making.
• Participate in system testing, user acceptance testing (UAT), release management, change management, and production deployments.
• Identify opportunities to leverage AI, automation, and emerging technologies to improve efficiency, data quality, and employee experience.
• Serve as a liaison between business users and technical teams, ensuring clear communication and alignment throughout project lifecycles.
• Collaborate with stakeholders across the United States, Taiwan, China, and other global regions to support enterprise initiatives and cross-regional projects.
• Create and maintain functional documentation, process maps, technical specifications, and system support materials.

Required Qualifications

• Bachelor's degree in Information Systems, Computer Science, Business Information Technology, or a related field, or equivalent practical experience.
• 2+ years of experience supporting enterprise applications, HR technology, workflow platforms, business systems, or related technology solutions.
• Experience gathering business requirements and converting them into technical and process-driven solutions.
• Understanding of system architecture, business process design, workflow automation, integrations, and data management principles.
• Experience supporting, configuring, or enhancing enterprise applications and business systems.
• Strong analytical, troubleshooting, and problem-solving skills with the ability to diagnose and resolve complex issues.
• Ability to communicate effectively with technical and non-technical stakeholders at all organizational levels.
• Self-motivated, adaptable, and eager to learn new technologies, tools, and business processes.
• Ability to manage multiple priorities in a fast-paced, evolving environment.

Preferred Qualifications

• Experience supporting Workday, HR technology platforms, workflow management systems, or enterprise business applications.
• Experience working with internally developed applications, custom-built platforms, or proprietary business systems.
• Hands-on experience with application configuration, scripting, automation tools, workflow engines, or low-code/no-code platforms.
• Familiarity with APIs, system integrations, data transformation, SQL, and relational databases.
• Experience with Power BI, UiPath, Microsoft Power Platform, or similar reporting and automation technologies.
• Exposure to AI-enabled business solutions, intelligent automation, and digital transformation initiatives.
• Experience working within multinational organizations and globally distributed teams.
• Experience partnering with business and technology teams across North America and Asia-Pacific regions.
• Knowledge of HR operations, employee lifecycle processes, payroll, or workforce management.
• Bilingual in English/Mandarin is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.