HRIS Coordinator

Heritage-Grocers-Group,-LLC; Ontario (CA); On-site; USD 26,000 - 30,000; Full time

Job summary

Heritage Grocers Group in California seeks an HRIS Coordinator to support HR Managers and Business Partners, manage the HRIS/ATS system, and maintain confidential personnel records.

The role requires 2–3 years of admin experience, proficiency in Microsoft Office, and strong communication in a fast-paced environment. Bilingual English/Spanish preferred.

This position collaborates with Payroll, Legal, and Operations and may involve benefits administration support.

Qualifications

• High School Diploma or GED equivalent.
• 2-3 years of administrative/clerical experience.
• Minimum of 1 year of experience in Human Resources preferred.
• Strong time management and organizational skills.
• Ability to maintain confidential information.
• Strong communication skills (written and verbal).
• Confident working in a fast-paced, evolving environment and multi-tasking.
• Knowledge of Microsoft Office (Word, Excel, Outlook).
• Knowledge of HRIS/ATS databases preferred.
• Bilingual English and Spanish preferred.

Responsibilities

• Administrator for the HR Information System (ADP).
• Assist with day-to-day operations of HR functions and duties.
• Assist HR Managers and Business Partners with processing time-sensitive separations/terminations.
• Administer workflow management and status changes for banners.
• Act as liaison between team members and HR team.
• Perform simple audits of workflows and status changes.
• Assist with I-9 verifications as needed.
• Create and issue Team Member badges and discount cards for new hires.
• File, upload, and maintain personnel records (paper and electronic).
• Perform data entry on HRIS/ATS databases.
• Follow confidentiality policies to safeguard data.
• Receive, sort, and route mail; send confidential documents via FedEx/UPS.
• Assist HR Leadership with administrative projects and events.
• Manage HRIS mailboxes and communicate with managers across departments.
• Support benefits open enrollments and distribution of materials.
• Resource for employees regarding benefits and inquiries.

Skills

Administrative experience

HR experience

Time management

Confidential information

Communication skills

Multi-tasking

Microsoft Office

HRIS/ATS databases

Bilingual (EN/ES)

Education

High School Diploma or GED

Tools

Microsoft Office

HRIS/ATS

Job description

Job Description

At Heritage Grocers Group, how we work is defined by shared values that include absolute integrity, respect, and collaboration. However, it's more than that; it's smart and highly driven people united in purpose to serve one another.

Bring your energy and unique perspective and you'll have the opportunity to grow with us professionally, personally, and financially. You'll be part of a team that genuinely cares about helping you succeed, and you'll work alongside talented colleagues, while making a difference in our communities.

POSITION SUMMARY:

The HRIS Coordinator provides clerical/administrative support to HR Managers and Business Partners and the HRIS Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential duties and responsibilities of this position include, but are not limited to, the following:

• Administrator for the HR Information System (ADP).
• Assist with day-to-day operations of HR functions and duties.
• Assist Human Resources Managers and Business Partners with processing time-sensitive separations/terminations.
• Administer workflow management, ensuring team member status changes for all banners are processed accurately and efficiently.
• Act as a liaison between team members and the human resources team.
• Perform simple audits that evaluate the accuracy of the workflows and status changes submitted by management.
• Assist with I9 verifications as needed.
• Create and issue Team Member badges and discounts cards for all new hires.
• File, upload, and maintain personnel records (paper and electronic format).
• Perform data entry on HRIS/ATS database.
• Follow procedures and confidentiality policies to safeguard data and information.
• Receive, sort, and route mail. Send confidential documents via Federal Express/UPS delivery.
• Assist Human Resources Leadership with administrative projects and events, including Team Member communication print outs and mailers as needed.
• Manage multiple HRIS mailboxes and communicate effectively with managers and team members in various departments, including HR, Payroll, Legal, and Operations.
• Perform other work-related duties as assigned.
• Assist with administration of all employee benefits programs including retirement programs, medical, dental, and vision programs, supplemental insurance programs and healthcare savings accounts.
• Provide support for annual benefits open enrollments, including preparing and distribution of materials to employees.
• Resource for all employees regarding benefits programs, including addressing benefits inquiries and complaints to ensure quick, equitable, and courteous resolution.
• Support the FMLA leave administration process and assist the Leave of Absence Specialist with the return-to-work process for employees returning from extended FMLA, workers compensation, or other leave(s).
• Assist in communication with employees on leave via phone, email, and mail.
• Help maintain complete and accurate records of benefits, leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserve confidentiality of employee medical and benefits documentation and files.

SKILLS AND QUALIFICATIONS:

• High School Diploma or GED equivalent.
• 2-3 years of administrative/clerical experience.
• Minimum of 1year of experience in Human Resources preferred.
• Strong time management and organizational skills.
• Ability to maintain confidential information.
• Strong communication skills (written and verbal).
• Confident working in a fast-paced, constantly evolving environment and exhibit excellent multi-tasking skills.
• Knowledge of Microsoft Office (Word, Excel, Outlook).
• Knowledge of HRIS/ATS databases preferred.
• Bilingual (English and Spanish) preferred.

PHYSICAL DEMANDS AND WORK CONDITIONS:

The physical demands and work conditions below represent those that must be met to successfully perform the essential functions of this job. Some requirements may be modified to accommodate individuals with disabilities:

• While performing the duties of this job, the Team Member is regularly required to sit, stand, bend, stoop, and use the hands to handle objects, tools, small objects, or controls.
• The work required the ability to lift or move up to 35 lbs.
• The work environment is that typical of an office.

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.

Disclaimer:

EEO is the Law

Pay Scale $19.00 to $21.63

The pay scale above is the salary or hourly wage range that the Company reasonably expects to pay for this position.

Within this range, individual pay is determined by location and other factors including, but not limited to, specific skills, relevant work experience, and relevant education and/or training. This information is provided to applicants in accordance with California Labor Code § 432.3 and state and local minimum wage standards.