HR Systems Specialist

Colonial Group; Midvale (UT); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Excellent benefits package

PTO & Holidays

401(k) with match

Team-oriented culture

Job summary

Colonial Group is seeking an HR Systems Specialist in Midvale, UT to support Talent Acquisition operations. You will administer Dayforce ATS and onboarding, optimize recruiting tech, and ensure data integrity.

You will collaborate with HCM and IT, manage vendors, and create actionable dashboards and reports to improve time-to-fill and pipeline health. In-office, Monday–Friday, with occasional travel.

Qualifications

• Baccalaureate degree in HR, Business, Information Systems, or related field with 4+ years of experience preferred, or equivalent.
• Knowledge of applicant-tracking systems and HRIS; Dayforce experience required.
• Translate business needs into effective system configurations, workflows, and user solutions.
• Strong analytical skills for interpreting recruiting data, reports, dashboards, and metrics.
• Attention to detail and ability to handle confidential data and audits.

Responsibilities

• Administer, configure, and optimize Dayforce ATS and onboarding module.
• Administer and optimize other recruiting-related technology (relocation, background, advertising).
• Configure and maintain requisition, offer, onboarding, approval, and recruitment workflows.
• Maintain system data integrity, documentation, user support, access, and compliance.
• Partner with HCM and IT on enhancements, integrations, testing, and issue resolution.
• Manage TA vendors, monitor service levels, evaluate tools, and process invoices.
• Maintain Forms I-9/E-Verify processes and related records; support audits and data privacy.
• Develop dashboards and reports on time-to-fill, pipeline health, source effectiveness, and usage.
• Identify workflow, automation, and process improvements.
• Serve as first point of contact for TA systems and processes.
• Coordinate project logistics, onboarding support, guides, FAQs, and cross-functional resolution.

Skills

HRIS configuration

Data analysis

Vendor management

Documentation

Project coordination

Communication

Education

Bachelor's degree in HR/Business/IS

Tools

Dayforce

Job description

The HR Systems Specialist supports operational excellence within Talent Acquisition by administering recruiting systems, improving workflows, maintaining compliance and data integrity, managing vendors and invoices, developing reports, and providing responsive support to recruiters, hiring managers, candidates, and cross-functional partners.

The Basics:

Location: Midvale, UT

Days/Hours: Monday - Friday, In-Office

These are just a few of the benefits you can expect from working with Savage:

• Excellent benefits including medical, dental, vision, PTO, Holidays, Profit Sharing, and 401(k) with match.
• Uniform Services Time Off (USTO)
• Uniform Services Differential Pay
• A culture that appreciates Team Members

What you'll be doing:

• Administer, configure, and optimize our applicant-tracking systems and onboarding module in Dayforce.
• Administer and optimize other recruiting-related technology, including relocation, background, and advertising platforms.
• Configure and maintain requisition, offer, onboarding, approval, and recruiting workflows.
• Maintain system data integrity, documentation, user support, access, and compliance.
• Partner with the HCM and IT teams on system enhancements, integrations, testing, and issue resolution.
• Manage Talent Acquisition vendors, monitor service levels, evaluate tools, and process invoices.
• Maintain Forms I-9/E-Verify processes and other hiring-compliance records and support audits, data privacy, and policy requirements.
• Develop dashboards and reports addressing time to fill, pipeline health, source effectiveness, system usage, and related recruiting measures.
• Identify and implement workflow, automation, technology, and process improvements.
• Serve as the first point of contact for questions regarding Talent Acquisition systems, processes, records, and documentation.
• Coordinate project logistics, onboarding support, communication materials, process guides, FAQs, and cross-functional issue resolution.

Requirements to be successful in this position:

• Baccalaureate degree in Human Resources, Business Administration, Information Systems, or a related field and at least 4 years of relevant experience preferred, or an equivalent combination of education and experience.
• Working knowledge of applicant-tracking systems, HR information systems, recruiting technology, and interconnected workflows; experience with Dayforce or a similar HCM system is required.
• Demonstrated ability to translate business requirements into effective system configurations, workflows, approvals, and user solutions.
• Strong analytical skills, including experience interpreting recruiting data and creating accurate, practical reports, dashboards, and metrics.
• High attention to detail and sound judgment when handling system data, confidential information, audit documentation, and employment-compliance records.
• Experience coordinating with vendors and internal partners, reviewing invoices and service levels, and resolving technology or service issues.
• Strong problem-solving and continuous-improvement skills, with the ability to identify root causes and recommend practical processes, automation, and system enhancements.
• Clear written and verbal communication skills, with the ability to explain technical or process information to recruiters, hiring managers, candidates, vendors, and cross-functional partners.
• Strong customer service, organization, and project-coordination skills, with the ability to manage competing priorities and meet deadlines with limited supervision.
• Ability to create clear, user-friendly process documentation, job aids, communications, and frequently asked questions for varied audiences.
• Overnight travel by airplane or car to recruiting-related events, industry conferences, and operational locations is occasionally required, less than 10%.

Here are some of the physical requirements for this role:

Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the role, unless doing so creates an undue hardship or direct threat under applicable law.

• Primarily sedentary role in a climate-controlled office.
• Sits for extended periods while working at a desk or computer, typically up to 9 hours per day.
• Frequently uses hands and fingers for typing, writing, configuring systems, and operating office equipment.
• Reads and interprets recruiting records, workflows, compliance documentation, invoices, reports, system information, and computer screens.
• Communicates regularly with recruiters, hiring managers, candidates, vendors, HCM, IT, and other stakeholders.
• Occasionally lifts, carries, pushes, or pulls office-related materials weighing up to 10 pounds.
• Occasionally moves between work areas to attend meetings, provide support, or retrieve materials.
• Additional work hours may be required during implementations, audits, recruiting events, or critical issue resolution.
• During operational visits, personal protective equipment may be required and physical and environmental conditions will vary.