HR Systems & Analytics Specialist — Hybrid (Remote Day)

TOTE Resources; Tacoma (WA); Hybrid; USD 54,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) with Company Match

Paid Time Off & Holidays

Tuition Reimbursement

Life & Disability Insurance

Employee Assistance Program (EAP)

Parental Leave Benefits

Annual Discretionary Bonus Eligibility

Job summary

TOTE Resources is seeking an HR Systems & Reporting Specialist to manage HRIS platforms, data integrity, and reporting for our Tacoma team. The role partners with HR, Payroll, Benefits, IT, and Finance to ensure accurate employee data and compliant reporting.

The ideal candidate will have 3–5 years in HRIS/HR tech, strong analytical skills, and experience with ADP, Cornerstone, or AwardCo. Hybrid in-office schedule with multi-department collaboration and system optimization goals.

Qualifications

• 3-5 years of experience in HRIS administration, HR operations, HR technology, or a related field.
• Experience administering and supporting HR systems and technology platforms.
• Strong analytical, problem-solving, and reporting skills.
• Experience generating and validating HR reports and workforce metrics.
• Advanced attention to detail with a strong focus on accuracy and data integrity.
• Strong data entry and auditing experience.
• Knowledge of HR compliance regulations, including EEO, ACA, VETS, and HIPAA requirements.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively across departments.

Responsibilities

• Administer, maintain, and support HR systems including ADP, Cornerstone, AwardCo, and other HR technology platforms.
• Partner with IT teams, vendors, and business stakeholders to troubleshoot system issues and implement enhancements.
• Support system upgrades, testing activities, integrations, and new functionality implementations.
• Manage HR system configurations and help ensure optimal performance across platforms.
• Maintain data feeds and automated interfaces between HR, Payroll, Benefits, and other business systems.
• Provide technical support and guidance to HR system users across the organization.
• Generate, analyze, validate, and distribute recurring and ad hoc HR reports.
• Develop reporting related to workforce metrics, compliance requirements, and organizational initiatives.
• Support reporting requirements related to EEO, VETS, ACA, Employee Engagement Surveys, Workforce Demographics, and Talent metrics.
• Translate workforce data into meaningful insights for decision-making and strategic planning.
• Assist in identifying trends and opportunities for process improvement.
• Maintain accurate physical and electronic employee records; ensure regulatory compliance.
• Support compliance reporting and documentation requests.
• Coordinate Open Enrollment preparation, testing, and system updates.
• Validate employee data supporting payroll processing and benefit administration.
• Provide user training and HR communications on updates and new functionality.

Skills

HRIS administration

HR systems

Data analytics

Reporting

Data governance

Education

Bachelor's degree in HR, Business, Information Systems

PHR certification (preferred)

Tools

ADP

Cornerstone

AwardCo

Job description

TOTE Resources is seeking an HR Systems & Reporting Specialist to manage HRIS platforms, data integrity, and reporting for our Tacoma team. The role partners with HR, Payroll, Benefits, IT, and Finance to ensure accurate employee data and compliant reporting.

The ideal candidate will have 3–5 years in HRIS/HR tech, strong analytical skills, and experience with ADP, Cornerstone, or AwardCo. Hybrid in-office schedule with multi-department collaboration and system optimization goals.