Staffing Coordinator- Interim

Vale-Healthcare-Center; San Pablo (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Vale-Healthcare-Center is seeking a Scheduling Coordinator to manage the facility's employee schedules in alignment with state and internal guidelines. The role ensures patient care and staffing needs are properly addressed and includes organizing employment records.

Key duties include posting schedules, notifying staff of call-ins, maintaining attendance, data entry for scheduling, and assisting payroll with related matters.

Qualifications

• Associate degree preferred; High school diploma also considered.
• Proficient in use of computer and basic office software.

Responsibilities

• Coordinates, reports, and posts schedules for hourly staff.
• Notifies appropriate personnel of call-ins and assists with securing coverage for CNAs.
• Maintains attendance records and notifies management of attendance issues.
• Enters and maintains scheduling data using company software.
• Assists in creating a monthly schedule for line staff (CNAs).
• Monitors employees on leave and reports to management.
• Assists with time correction forms and payroll-related matters.

Skills

Computer proficiency

Education

Associate degree preferred

High school diploma considered

Job description

Responsible for maintaining the employee schedule for the facility in accordance with State, company and facility guidelines to confirm that patient care and staffing needs are appropriately addressed. Responsible for organization of the employment file.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Coordinates, reports, and posts schedules of hourly staff
• Notifies appropriate personnel of call‑ins and assists with securing coverage of line staff (CNAs)
• Maintains accurate attendance records and notifies management of attendance‑related issues
• Accurately enters and maintains data relative to scheduling using company software programs
• Assists to make a monthly schedule for the line staff (CNAs)
• Monitor employees who are on leave of absence and report to the management
• Assists with time correction forms, submits them and works with payroll department with any payroll related matters
• Assists to organize and maintain employment file
• Assists to submit request for background check and follow through
• Assists in job posting
• Assists in assembling and making a new employment file

QUALIFICATIONS

• Associate degree preferred, High school diploma considered
• Proficient in use of computer

SUPERVISORY RESPONSIBILITIES

N/A

PHYSICAL DEMANDS AND ENVIRONMENT

Working in normal office environment, employee may be required to sit, bend, stoop, see, talk, hear and use of keyboard. May occasionally lift objects of 10 to 25 lbs. In compliance with applicable law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER REQUIREMENTS

Participates in (or conducts) company-sponsored training to safeguard against improper use and disclosure of resident’s protected health information. Monitors and oversees facility’s effort to comply with company policies, procedures and state and federal law. By his / her signature below, employee agrees to adhere to and oversee communication of privacy guidelines relative to the confidentiality of residents' protected health information.

JOB DESCRIPTION REVIEW

I understand this job description, its requirements and that I am expected to complete all duties as assigned. I understand the job duties may be altered from time to time.