HR Specialist (NE)

Avolta AG; Las Vegas (NV); On-site; USD 55,000 - 75,000; Full time

Job summary

Avolta is seeking a Field HR Specialist to support administrative HR processes at our Las Vegas area branch. The role focuses on executing guidelines, deploying HR initiatives, assisting with recruiting activities, and delivering training and orientation to staff while maintaining confidentiality.

Reporting to the HR Manager, you will coordinate investigations, answer employee questions about pay and policies, and help keep HR data and documents organized in the HRMS system.

Qualifications

• 3-4 years of administrative experience in HR
• Familiar with HR best practices and compliance
• Ability to read, write and communicate clearly
• Experience preparing documents and presentations and HR data reports

Responsibilities

• Assist in establishing a positive HR presence in the branch
• Support recruitment: post openings, screen applicants, coordinate interviews
• Coordinate and deliver new hire orientation
• Maintain confidential employee records and HR data
• Answer associate inquiries on pay, benefits, onboarding, and policies
• Assist with HR investigations and labor relations
• Ensure compliance with federal, state, and local laws
• Support training and onboarding programs
• Maintain HRMS data and generate reports
• Participate in job fairs and recruiting activities
• Communicate HR programs to staff and management

Skills

HR administration

Recruiting support

HR policies and compliance

Communication skills

HRMS systems

Education

HR coursework / certification

Tools

PeopleSoft

Job description

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The Field HR Specialist is engaged in complex administrative HR processes and procedures, and serves a primarily tactical role where guidelines and procedures are clearly established. The Specialist assists with communicating and deploying corporate and local HR initiatives, participates in recruiting activities, delivers training and orientation, and processes required forms and worksheets. This position is responsible for assisting in creating and maintaining a positive HR presence among operations and staff within the branch. This is a non-exempt position and generally reports to the HR Manager, depending on local requirements.

Essential Functions:

• Assists in establishing a positive HR presence with all associates and management within the branch.
• Assists in the application of all federal, state, and local laws, collective bargaining agreements, and corporate and local HR policies and procedures.
• Assists in ensuring that all required HR standards are understood and followed by associates.
• Coordinates / facilitates HR investigations.
• Proactively interacts with associates, identifies business and people issues, effectively resolves HR administration problems, maintains confidentiality, and escalates issues to the HR Generalist or HR Manager, as necessary.
• Understands airport/landlord policies and procedures and partners with operations to assist with compliance.
• Supports the full recruitment process including posting new positions, conducting initial applicant screenings, coordinating interviews, performing administrative tasks to complete system based hiring process, and scheduling and tracking badging activities. May participate in Job Fairs and other recruiting efforts.
• Responds to associate inquiries and questions related to pay, paid time off, scheduling, assignments, complaints, policies and procedures, and the on-boarding process.
• Performs general administrative functions including but not limited to maintaining employee files, document retention, report generation, processing changes to employee records in HRMS systems and appropriate persons, completing logs and checklists, processing required forms and worksheets, and maintaining HR data, forms, and documents.
• Coordinates and delivers new hire orientation
• Promotes positive associate and labor relations.

Minimum Qualifications, Knowledge, Skills, and Work Environment:

• Requires 3-4 years of administrative experience in a Human Resources function/environment;
• Requires coursework towards HR certification or demonstration of understanding of technical, statutory, and regulatory HR best practices.
• Requires the ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
• Requires strong knowledge of HR technical subjects
• Require demonstration of expertise in preparing computer based documents, spreadsheets and presentations, and familiarity with HRMS systems, PeopleSoft a plus.