HR Specialist (NE)

HMSHost; Las Vegas (NV); On-site; USD 48,000 - 64,000; Full time

Job summary

HMSHost seeks a Field HR Specialist to handle complex HR administrative tasks within the branch, providing tactical support and ensuring compliance with guidelines. The role includes recruiting assistance, new hire orientation, and maintaining HR records in a fast-paced airport environment.

This non-exempt position reports to the HR Manager and requires 3–4 years of HR experience, a high school diploma or GED, and familiarity with HRMS systems.

Qualifications

• High school diploma or GED required.
• 3–4 years of HR administrative experience.
• Coursework toward HR certification or understanding of HR best practices.
• Familiarity with HRMS systems; PeopleSoft a plus.

Responsibilities

• Establish a positive HR presence with associates and management within the branch.
• Apply federal, state, and local HR laws, CBAs, and HR policies and procedures.
• Ensure HR standards are understood and followed by associates.
• Coordinate / facilitate HR investigations.
• Interact with associates to resolve HR administration issues, maintain confidentiality.
• Understand airport/landlord policies and assist with operations compliance.
• Support recruitment: postings, screenings, interviews, onboarding tasks, scheduling badge activities.
• Respond to inquiries about pay, PTO, scheduling, assignments, policies, and onboarding.
• Maintain employee files, HRMS data, reports, logs, and documents.
• Coordinate and deliver new hire orientation.
• Promote positive associate and labor relations.

Job description

The Field HR Specialist is engaged in complex administrative HR processes and procedures, and serves a primarily tactical role where guidelines and procedures are clearly established. The Specialist assists with communicating and deploying corporate and local HR initiatives, participates in recruiting activities, delivers training and orientation, and processes required forms and worksheets. This position is responsible for assisting in creating and maintaining a positive HR presence among operations and staff within the branch. This is a non-exempt position and generally reports to the HR Manager, depending on local requirements.

Essential Functions:

• Assists in establishing a positive HR presence with all associates and management within the branch.
• Assists in the application of all federal, state, and local laws, collective bargaining agreements, and corporate and local HR policies and procedures.
• Assists in ensuring that all required HR standards are understood and followed by associates.
• Coordinates / facilitates HR investigations.
• Proactively interacts with associates, identifies business and people issues, effectively resolves HR administration problems, maintains confidentiality, and escalates issues to the HR Generalist or HR Manager, as necessary.
• Understands airport/landlord policies and procedures and partners with operations to assist with compliance.
• Supports the full recruitment process including posting new positions, conducting initial applicant screenings, coordinating interviews, performing administrative tasks to complete system based hiring process, and scheduling and tracking badging activities. May participate in Job Fairs and other recruiting efforts.
• Responds to associate inquiries and questions related to pay, paid time off, scheduling, assignments, complaints, policies and procedures, and the on-boarding process.
• Performs general administrative functions including but not limited to maintaining employee files, document retention, report generation, processing changes to employee records in HRMS systems and appropriate persons, completing logs and checklists, processing required forms and worksheets, and maintaining HR data, forms, and documents.
• Coordinates and delivers new hire orientation
• Promotes positive associate and labor relations.

Minimum Qualifications, Knowledge, Skills, and Work Environment:

• Requires High school diploma or general education development (GED) diploma
• Requires 3-4 years of administrative experience in a Human Resources function/environment;
• Requires coursework towards HR certification or demonstration of understanding of technical, statutory, and regulatory HR best practices.
• Requires the ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
• Requires strong knowledge of HR technical subjects
• Require demonstration of expertise in preparing computer based documents, spreadsheets and presentations, and familiarity with HRMS systems, PeopleSoft a plus.

To learn more about HMSHost and additional career opportunities, visit https://www.hmshost.com/.

Equal Opportunity Employer (EOE)

Minority/Female/Disabled/Veteran (M/F/D/V)

Drug Free Workplace (DFW)

Source: HMSHost