HR Specialist/Generalist

JMD Technologies Inc.; City of Albany (NY); Hybrid; USD 36,000 - 52,000; Full time

Job summary

JMD Technologies Inc. in Albany, NY is seeking a Resource Management Analyst/Recruiting Coordinator on a hybrid, contract basis.

The role supports staffing operations, candidate tracking, interview scheduling, onboarding/offboarding, workforce reporting, and immigration-related admin. The ideal candidate has strong organizational skills, prior experience in staffing or HR operations, and the ability to partner with hiring managers, staffing vendors, HR, and program leadership in a fast-paced

Qualifications

• Bachelor’s degree in Business Administration, HR, or related field.
• 3+ years of experience in resource management, staffing coordination, or HR operations.
• Experience coordinating interviews, tracking candidates, and staffing processes.
• Experience maintaining employee records, staffing rosters, or resource tracking systems.

Responsibilities

• Maintain accurate candidate tracking records throughout the recruiting and selection process.
• Coordinate interview schedules with hiring managers and panel members.
• Coordinate onboarding and offboarding activities, including documentation and status tracking.
• Track staffing rosters, assignments, and workforce changes across the program.
• Coordinate immigration-related administrative tasks and staffing reporting.

Education

Bachelor’s degree in Business Administration, Human Resources, Management, or a related field

Job description

Title: Resource Management Analyst/Recruiting Coordinator

Location: Albany, NY (Hybrid)

Employment Type: Contract

Status: Accepting Candidates

About the Role

We are seeking a Resource Management Analyst to support staffing operations across a large-scale program. This role will coordinate candidate activities, interview scheduling, staff onboarding and offboarding, workforce tracking, immigration-related administrative support, and resource management reporting.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment while partnering with hiring managers, staffing vendors, Human Resources, and program leadership.

Key Responsibilities

Candidate Tracking and Staffing Coordination

• Maintain accurate candidate tracking records throughout the recruiting and selection process.
• Monitor candidate submissions, interview status, feedback, offers, and anticipated start dates.
• Coordinate with hiring managers and staffing vendors to facilitate candidate progression.

Interview Scheduling and Coordination

• Coordinate interview schedules among candidates, hiring managers, and interview panel members.
• Manage interview invitations, scheduling changes, and related communications.
• Track interview completion and facilitate timely collection of interview feedback.

Staff Onboarding and Offboarding

• Coordinate onboarding activities for employees and contractors.
• Track onboarding requirements, documentation, background investigation status, system access requests, and anticipated start dates.
• Coordinate offboarding activities, including notifications, access termination requests, and administrative documentation.

Staff Tracking and Resource Management

• Maintain staffing rosters and resource tracking information across the program.
• Track staff assignments, organizational alignment, employment classifications, start dates, departures, and workforce changes.

Immigration and Reporting Support

• Coordinate administrative activities related to immigration processes, including visa expiration dates, extension milestones, and documentation requests.
• Maintain confidential immigration tracking records and elevate potential delays.
• Prepare and maintain recurring staffing reports, dashboards, and status summaries.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, Management, or a related field.
• 3+ years of experience in resource management, staffing coordination, recruiting operations, HR operations, or a related administrative function.
• Experience coordinating interviews, tracking candidates, and supporting staffing processes.
• Experience maintaining employee records, staffing rosters, candidate trackers, or resource tracking systems.

Preferred Qualifications

• Experience supporting staffing or resource management activities within a large IT program or government contracting environment.
• Experience coordinating onboarding and offboarding activities for employees and contractors.

Compensation

• Pay Rate: $32/hour W2 MAX
• Location: Albany, NY 12211 Hybrid—2 days onsite and 3 days remote per week