HR Specialist- Field Support

Factory Motor Parts Co; Branford (CT); On-site; USD 50,000 - 70,000; Full time

Job summary

Factory Motor Parts Co in Branford, CT is seeking an HR Administrative Specialist to provide essential support across administrative, recruiting, and HR tasks. The role focuses on processing documents, coordinating interviews, and maintaining confidential employee files.

You will help manage payroll data, track leaves, prepare training records, and assist with onboarding, timekeeping, and safety meeting documentation.

Qualifications

• 2+ years of experience in human resources.
• Familiar with US labor laws for CT/PA/NY.
• Strong organizational and multitasking abilities.
• Confidential handling of employee data.

Responsibilities

• Provide general administrative support and document preparation.
• Answer calls, route inquiries, and support management.
• Screen resumes, schedule interviews, and coordinate hiring.
• Communicate with candidates throughout the process.
• Handle new employee orientation and badge creation.
• Maintain confidentiality of personnel records.
• Track leaves and assist payroll data.
• Coordinate timekeeping and workers' compensation records.
• Prepare monthly safety meeting records.
• Maintain HR filing systems and assist training.

Skills

PC literacy

Labour law knowledge

Organizational skills

Detail-oriented

Multi-tasking

Cross-department collaboration

HR experience

Tools

MS Office

Google Drive

Job description

DUTIES & RESPONSIBILITIES:

ADMINISTRATIVE

• Provide general administrative support, including entering, formatting, and preparing documents and information.
• Answer the main office telephone line, assist callers as needed, and direct or transfer calls appropriately.
• Provide clerical and administrative support to management.

RECRUITING:

• Review and sort resumes and conduct initial applicant screening.
• Schedule interviews and coordinate interview details with hiring managers.
• Communicate with candidates throughout the recruiting and hiring process.
• Conduct initial orientation for newly hired employees.
• Create and issue security badges for new employees.
• Coordinate and manage temporary staffing needs and agency employees.

HR ADMINISTRATIVE:

• Maintains complete confidentiality regarding personnel files, employee data and all other confidential information
• Track and update hourly employee leaves of absence
• Assist in training staff members and new hires
• Tracks participants and training records
• Maintaining employee files and the HR filing system
• Assist with payroll preparation by providing relevant employee information, including absences, leaves, and other applicable data.
• Coordinate Steel Toe Shoe orders for employees as needed.
• Set up new employees in the biometric timekeeping system.
• Enter Workers' Compensation claims into the MyWave system and maintain related records.
• Assist with vehicle accident reporting and maintain required documentation and files.
• Coordinate, submit, and maintain records for monthly safety meetings.

REQUIREMENTS:

• PC literacy (MS Office and Google Drive in particular)
• Basic knowledge of Connecticut, Pennsylvania, and New York labor laws
• Excellent organizational skills
• Detail-oriented and organized
• Ability to multi-task
• Ability to work effectively across departmental teams
• 2+ years' exposure to the human resources functions

We are an EEOC/AA Employer.

An industry leader, FMP offers well-balanced compensation and benefits programs, which may include medical, dental, vision, life, 401K, profit sharing, paid holidays/vacation/sick time, STD/LTD, + much more. Salary is based on experience and job performance.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.