HR Specialist | Compliance & Benefits

Stateside Brands LLC; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Job summary

Stateside Brands LLC in Philadelphia, PA seeks an HR Specialist for Compliance & Benefits to manage benefits programs accurately and lawfully across multiple states. You will be the main contact for benefits, handle payroll tax reporting, and partner with HR leadership to minimize compliance risk in a fast-growing workforce.

The ideal candidate has a bachelor's in HR or related field, 4+ years' experience in benefits or HR compliance, and hands-on ADP/HR systems knowledge.

Qualifications

• Bachelor's degree in HRM or related field.
• 4+ years in benefits administration or HR compliance.
• Strong knowledge of federal/state employment laws and benefits regulations.
• Experience with payroll/tax systems such as ADP preferred.

Responsibilities

• Provide guidance to employees on benefits and company policies.
• Lead benefits operations end-to-end including open enrollment and onboarding.
• Own ACA data validation, EEOC reporting, and multistate compliance calendar.
• Administer payroll-related compliance such as W-2s and tax updates.
• Maintain regulatory compliance across states including leave requirements.
• Manage I-9/E-Verify processing and related compliance tasks.
• Deliver handbook training and LMS content updates.
• Stay current on employment law changes and update policies accordingly.
• Conduct training on ethics, benefits, and safety.
• Maintain confidentiality and perform other duties as assigned.

Skills

ACA knowledge

FMLA knowledge

PWFA familiarity

ADA compliance

COBRA knowledge

EEOC/ERISA knowledge

Section 125 plans knowledge

I-9/E-Verify compliance

Wage garnishment regulations

Multi-state employment & leave laws

Education

Bachelor's degree in Human Resources Management or business-related field

Tools

ADP

Smart Compliance

MS Office

Google Workspace

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR Specialist | Compliance & Benefits

Philadelphia, PA, US

18 days ago Requisition ID: 1410

Salary Range: $60,000.00 To $80,000.00 Annually

Stateside Brands isa rapidly growing spirits company dedicated to producing premium-quality beverages- Surfside Iced Teas and Lemonades, Stateside Sodas, Super Lyte Sports Drinks, and Stateside Vodka . With a focus on innovation and quality, we take pride in our diverse portfolio of products that reflect our commitment to excellence.

Job Summary

The HR Specialist | Compliance & Benefits is responsible for the accurate, compliant administration of Stateside's employee benefits programs and for ensuring the company's HR practices meet all federal, state, and local regulatory requirements. This role serves as the day-to-day point of contact for employees on benefits and leave matters, manages payroll tax and reporting compliance, and partners closely with HR leadership to keep the company ahead of compliance risk across a rapidly growing, multi-state workforce.

Key Responsibilities

• Provide guidance to employees on matters related to benefits, company policies, etc.
• Lead benefits operations end to end, including open enrollment, new hire orientation and enrollment, act as the employees’ main point of contact, and maintain day-to-day vendor relationships for all benefits programs.
• Own compliance reporting and filings, including ACA data validation and reporting, EEOC reporting, and the multi-state compliance calendar.
• Administer payroll-related compliance work such as W-2 support, income tax and mail processing, tax rate updates, and garnishment processing.
• Maintain the company's day-to-day regulatory compliance, including state posters, state doctor panels, unemployment claims, workers’ compensation cases, and paid sick/safe leave requirements across states.
• Manage safety and employment eligibility compliance, including I-9/E-Verify processing, DOT authorizations, post-accident drug screening, and auto liability claims.
• Deliver handbook training and maintain content within the Learning Management System (LMS).
• Stay current on employment law changes and proactively update policies and processes accordingly.
• Conduct training sessions on various topics, including ethics, benefits, and safety.
• Maintain strict confidentiality in all departmental and company matters.
• Perform other related duties as assigned.

Required Qualifications:

• Bachelor's degree in Human Resources Management or a business-related field
• 4+ years of experience in benefits administration, HR compliance, or a related HR role.
• Strong working knowledge of ACA, FMLA, PWFA, ADA, COBRA, EEOC, ERISA, Section 125 plans, I-9/E-Verify compliance, wage garnishment regulations, and multi-state employment and leave laws.
• Experience with payroll/tax systems (e.g., ADP, Smart Compliance) preferred.
• Strong attention to detail and ability to manage sensitive, deadline-driven compliance work.
• Experience working with ADP
• Strong knowledge of HR best practices and employment laws/regulations
• Proficient computer skills including MS Office and Google Workspace
• Ability to work on-site at our Philadelphia Headquarters four days per week. This is not a remote position.
• Military experience is a plus.

Compensation

• Estimated Base Salary Range: $60,000-$80,000 USD.
• Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, and qualifications.
• The salary range refers to base salary only and is not inclusive of the total compensation package.

Stateside Brands is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law. Stateside Brands is also a military-friendly company and values military community talent, including veterans, National Guard and Reserve members, and military spouses.