HR Specialist | Compliance & Benefits

Stateside Brands; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Job summary

Stateside Brands in Philadelphia, PA, is seeking an HR Specialist | Compliance & Benefits to administer employee benefits programs and ensure HR practices meet federal, state, and local requirements. This role serves as the day-to-day contact for benefits and leave matters, manages payroll tax and reporting compliance, and partners with HR leadership to mitigate compliance risk across a growing, multi-state workforce.

On-site four days a week.

Qualifications

• Bachelor's degree in Human Resources Management or a business-related field.
• 4+ years of experience in benefits administration, HR compliance, or related HR role.
• Strong knowledge of ACA, FMLA, PWFA, ADA, COBRA, EEOC, ERISA, Section 125 plans, I-9/E-Verify, wage garnishment, and multi-state laws.
• Experience with payroll/tax systems (e.g., ADP) preferred.
• Detail-oriented, with ability to manage deadline-driven compliance work.
• Experience working with ADP.
• Knowledge of HR best practices and employment laws/regulations.
• Proficient in MS Office and Google Workspace.
• Ability to work on-site at Philadelphia Headquarters four days per week. This is not a remote position.

Responsibilities

• Provide guidance to employees on matters related to benefits, company policies, etc.
• Lead benefits operations end to end, including open enrollment, new hire orientation and enrollment, act as the employees’ main point of contact, and maintain day-to-day vendor relationships for all benefits programs.
• Own compliance reporting and filings, including ACA data validation and reporting, EEOC reporting, and the multi-state compliance calendar.
• Administer payroll-related compliance work such as W-2 support, income tax and mail processing, tax rate updates, and garnishment processing.
• Maintain the company's day-to-day regulatory compliance, including state posters, state doctor panels, unemployment claims, workers’ compensation cases, and paid sick/safe leave requirements across states.
• Manage safety and employment eligibility compliance, including I-9/E-Verify processing, DOT authorizations, post-accident drug screening, and auto liability claims.
• Deliver handbook training and maintain content within the Learning Management System (LMS).
• Stay current on employment law changes and proactively update policies and processes accordingly.
• Conduct training sessions on various topics, including ethics, benefits, and safety.
• Maintain strict confidentiality in all departmental and company matters.
• Perform other related duties as assigned.

Skills

Regulatory compliance knowledge

Payroll/tax systems experience

Attention to detail

ADP experience

HR best practices

Multistate employment and leave laws

On-site work readiness

Education

Bachelor's degree in Human Resources Management or a business-related field

Tools

ADP

MS Office

Google Workspace

I-9/E-Verify processing

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR Specialist | Compliance & Benefits

Philadelphia, PA, US

3 days ago Requisition ID: 1410

Salary Range: $60,000.00 To $80,000.00 Annually

Stateside Brands isa rapidly growing spirits company dedicated to producing premium-quality beverages– Surfside Iced Teas and Lemonades, Stateside Sodas, Super Lyte Sports Drinks, and Stateside Vodka . With a focus on innovation and quality, we take pride in our diverse portfolio of products that reflect our commitment to excellence.

Job Summary

The HR Specialist | Compliance & Benefits is responsible for the accurate, compliant administration of Stateside's employee benefits programs and for ensuring the company's HR practices meet all federal, state, and local regulatory requirements. This role serves as the day-to-day point of contact for employees on benefits and leave matters, manages payroll tax and reporting compliance, and partners closely with HR leadership to keep the company ahead of compliance risk across a rapidly growing, multi-state workforce.

Key Responsibilities

• Provide guidance to employees on matters related to benefits, company policies, etc.
• Lead benefits operations end to end, including open enrollment, new hire orientation and enrollment, act as the employees’ main point of contact, and maintain day-to-day vendor relationships for all benefits programs.
• Own compliance reporting and filings, including ACA data validation and reporting, EEOC reporting, and the multi-state compliance calendar.
• Administer payroll-related compliance work such as W-2 support, income tax and mail processing, tax rate updates, and garnishment processing.
• Maintain the company's day-to-day regulatory compliance, including state posters, state doctor panels, unemployment claims, workers’ compensation cases, and paid sick/safe leave requirements across states.
• Manage safety and employment eligibility compliance, including I-9/E-Verify processing, DOT authorizations, post-accident drug screening, and auto liability claims.
• Deliver handbook training and maintain content within the Learning Management System (LMS).
• Stay current on employment law changes and proactively update policies and processes accordingly.
• Conduct training sessions on various topics, including ethics, benefits, and safety.
• Maintain strict confidentiality in all departmental and company matters.
• Perform other related duties as assigned.

Required Qualifications:

• Bachelor's degree in Human Resources Management or a business-related field
• 4+ years of experience in benefits administration, HR compliance, or a related HR role.
• Strong working knowledge of ACA, FMLA, PWFA, ADA, COBRA, EEOC, ERISA, Section 125 plans, I-9/E-Verify compliance, wage garnishment regulations, and multi-state employment and leave laws.
• Experience with payroll/tax systems (e.g., ADP, Smart Compliance) preferred.
• Strong attention to detail and ability to manage sensitive, deadline-driven compliance work.
• Experience working with ADP
• Strong knowledge of HR best practices and employment laws/regulations
• Proficient computer skills including MS Office and Google Workspace
• Ability to work on-site at our Philadelphia Headquarters four days per week. This is not a remote position.
• Military experience is a plus.

Compensation

• Estimated Base Salary Range: $60,000-$80,000 USD.
• Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, and qualifications.
• The salary range refers to base salary only and is not inclusive of the total compensation package.

Stateside Brands is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law. Stateside Brands is also a military-friendly company and values military community talent, including veterans, National Guard and Reserve members, and military spouses.