HR Specialist / Compliance

Hearts & Hands Of Care, Inc.; Anchorage (AK); On-site; USD 65,000 - 90,000; Full time

Job summary

Hearts & Hands Of Care, Inc. is seeking an HR Specialist / Compliance to oversee regulatory, licensing, certification, and training requirements across the organization in Alaska.

You will manage deadlines, maintain records, and ensure programs and staff meet standards under the CEO, HR Manager, and Program Coordinator. The role emphasizes strong organization, attention to detail, confidentiality, and effective communication.

Qualifications

• High school diploma or GED required.
• 1 year minimum experience in employee compliance.
• Experience with compliance tracking, licensing, or credentialing preferred.
• Must have Alaska driver's license.
• Criminal background check clearance required.
• Ability to handle sensitive information with discretion and interact with all levels.

Responsibilities

• Track compliance for 500+ employees and group homes.
• Send reminders for expiring licenses, certifications, and required training.
• Coordinate training through Relias and DocuSign platforms.
• Conduct regular audits of employee files and program records for regulatory compliance.
• Identify compliance gaps and report findings to leadership.
• Communicate compliance requirements clearly to staff and leadership.

Skills

Organizational skills

Attention to detail

HIPAA knowledge

Relias familiarity

DocuSign familiarity

Microsoft Office

Communication skills

Discretion

Education

High school diploma or GED

Alaska Driver's License

Criminal Background Check clearance

Tools

Relias

DocuSign

Microsoft Office

Job description

POSITION DESCRIPTION

JOB TITLE: HR Specialist / Compliance

SALARY: DOE

REPORTS TO: CEO, HR Manager, Program Coordinator/Manager

BASIC FUNCTION: Responsible for overseeing, tracking, and ensuring organizational compliance with all regulatory, licensing, certification, and training requirements. This role operates within the Human Resources department and is under the direction of the HR Manager, Program Coordinator/Manager and CEO to actively manage compliance related processes for all staff and group homes.

SCOPE OF WORK: Coordinates and monitors all compliance activities to ensure adherence to agency policies and state and federal regulations. This includes managing deadlines, maintaining accurate records, and ensuring all employees and programs meet required standards. The position requires strong organizational skills, attention to detail, and the ability to proactively manage compliance timelines and communications.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Track and manage all compliance-related requirements for all staff and group homes for a 500+ employee organization.
• Send out manual compliance reminders via email and text for expiring certifications, licenses, and required training.
• Coordinate and assign training through Relias and/or Docusign platforms.
• Conduct regular audits of employee files and program records to ensure compliance with agency, state, and federal regulations.
• Identify compliance gaps and report findings to leadership team.
• Communicate compliance requirements clearly to staff and leadership.

KNOWLEDGE, SKILLS AND ABILITIES;

• Strong organizational and time management skills
• High attention to detail and accuracy
• Knowledge of HIPAA laws of 1996 and confidentiality standards.
• Familiarity with tracking systems and training platforms (Relias/Docusign preferred)
• Effective written and verbal communication skills
• Ability to work independently and within a team
• Proficiency in Microsoft Office (Outlook, Wod, Excel)
• Ability to always maintain confidentiality and professionalism.

QUALIFICATIONS:

• Must have a high school diploma or GED
• 1-year minimum experience in employee compliance and/or hands-on compliance activities
• Experience with compliance tracking, licensing, or credentialing preferred
• Must be at least eighteen years of age and have a valid Alaska Driver License
• Must be able to pass a Criminal Background Check
• Ability to handle sensitive and confidential information with discretionMust be able to interact and communicate with individuals at all levels of the organization.

WORK ENVIRONMENT:

• Ability to work in an office setting
• Position may require extended hours including evenings and weekends, travel to client’s residency.

Note: The above statements are intended to describe the general nature of the work performed by the HR Specialist. These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in this position. HAHOC reserves the right to require that other tasks be performed when warranted (for example by emergencies, changes in personnel or workload, corporate reorganization, or technical development).

Hearts & Hands of Care, Inc is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, and parenthood.

ACKNOWLEDGMENT:

Note: The above statements are intended to describe the general nature of the work performed. These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in this position. HAHOC reserves the right to require that other tasks be performed when warranted (for example by emergencies, changes in personnel or workload, corporate reorganization, or technical development).

Hearts & Hands Of Care, Inc is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, and parenthood.