HR Service Center Office Assistant- casual, onsite

Children's Wisconsin; Milwaukee (WI); On-site; USD 21,000 - 25,000; Part time

Job summary

Children’s Wisconsin is seeking a Casual Office Assistant to support HR processes and maintain employee records in a busy on-site environment. This part-time role offers 15-20 hours per week with a consistent weekday schedule.

The position, roughly 9:30 a.m. to 3:00 p.m., Monday through Friday, involves clerical duties, file organization, I-9 assistance, and backup coverage for HR Service Center, in a professional office setting.

Qualifications

• 1+ years relevant experience required.
• Prior health care experience preferred.
• High school diploma or GED required.
• Strong organizational and confidentiality skills.
• Proficient in MS Office.

Responsibilities

• Daily mail collection and distribution.
• Organizing and maintaining employee files.
• Processing new employee folders and name changes.
• Preparing terminated employee files.
• Responding to employee file requests.
• Supporting HR Service Center efficiency.
• Assists with I-9 completion as needed.
• Maintains reception and common area orderly.
• Provides backup coverage for HR Service Center; answers calls and Workday Help cases.

Skills

Detail-oriented

MS Office

Confidentiality

Communication

Independent work

Education

High School Diploma or GED

Tools

Workday

Job description

At Children's Wisconsin, we believe kids deserve the best.

Children’s Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.

We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day.

Please follow this link for a closer look at what it’s like to work at Children's Wisconsin: https://www.instagram.com/lifeatcw/

Join our Human Resources Service Center as a Casual Office Assistant and play an important role in supporting HR processes and maintaining employee records.

This part-time, onsite position offers 15-20 hours per week , with a consistent weekday schedule and some flexibility around working hours. Currently, hours are approximately 9:30 a.m. to 3:00 p.m., Monday through Friday. This is an excellent opportunity for someone seeking a flexible role while remaining engaged in a professional office environment.

In this role, you will be responsible for a variety of administrative and records management tasks, including:

• Daily mail collection and distribution
• Organizing and maintaining employee files
• Creating folders for new employees and processing employee name change updates
• Preparing terminated employee files
• Responding to employee file requests
• Supporting the overall efficiency and organization of the HR Service Center
• Assists with I-9 completion as needed
• Ensures reception and common area are maintained in an orderly fashion
• Maintains and stocks supplies as directed; informs leader if supplies need reordering
• Provides backup coverage to the HR Service Center Representatives as needed ; answering calls and responding to Workday Help cases

The ideal candidate is detail-oriented, dependable, able to work independently with minimal supervision, and comfortable handling confidential information with professionalism and discretion.

If you take pride in being organized, reliable, and supporting a busy HR team, we’d love to hear from you!

Job Summary:

Performs clerical duties and office support of a diversified and confidential nature for the Human Resources department.

Education:

• High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required or relevant experience

Experience:

• 1+ years relevant experience required
• Prior experience in a health care organization preferred or relevant education

Knowledge, Skills and Abilities:

• Understanding of the HR function
• Ability to organize and prioritize activities
• Requires social sensitivity and confidentiality to employee’s personal information and situations
• Ability to communicate in an effective and professional manner
• Proficiency in MS Office suite
• Ability to work independently

Required for All Jobs:

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be requested in the performance of this job.
• Employment is at-will. This document does not create an employment contract, implied or otherwise.

Children’s Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.

Certifications/Licenses: