HR Service Center Coordinator

Columbia Sportswear Company; Kansas; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

401k match

Medical, dental, vision insurance

EAP - counseling services

Wellness benefits

Job summary

Columbia Sportswear Company is seeking an HR Service Center Coordinator to deliver frontline HR support and routine operational tasks. The role is hybrid, based near our headquarters in Portland, Oregon, with onsite four days a week.

You’ll assist employees and managers, navigate self-service tools, and work with HR partners to ensure accurate processes. You will handle inquiries, maintain resources, and contribute to continual improvements in HR processes and communications.

Qualifications

• High School Diploma or equivalent required.
• Typically 2–5 years of related experience in administrative support, HR, customer service, or office operations.

Responsibilities

• Serve as a first point of contact for employees and managers, providing timely, accurate, and customer-focused support.
• Resolve routine and moderately complex inquiries using established procedures and resources.
• Guide employees and managers through HR self-service activities and identify content gaps.
• Complete routine administrative tasks within HR, following process guidance and SOPs.
• Build proficiency across HR processes and provide consistent, accurate support.
• Maintain and improve knowledge base articles and employee-facing resources.

Education

High School Diploma or equivalent

Job description

This position is designated as a hybrid role based out of our headquarters near Portland, Oregon. The current expectation is for employees to work onsite four days per week, subject to change based on business needs. This in-office requirement may be adjusted at the discretion of the company.

ABOUT THE POSITION

The HR Service Center Coordinator role provides operational support within HR, serving as a first point of contact for employees and managers while supporting a variety of HR administrative and operational activities. In this role, you’ll build proficiency across assigned HR processes, respond to routine and moderately complex questions, and help employees and managers successfully navigate HR resources and self-service tools. You’ll work closely with Service Center teammates, HR partners, COEs, and Process Owners to deliver a positive employee experience, maintain accurate and consistent processes, and contribute to improvements in HR resources and ways of working. This is a great opportunity for someone who enjoys helping others, learning HR processes, and contributing to a collaborative, fast-paced service environment.

HOW YOU’LL MAKE A DIFFERENCE

• Serve as a first point of contact for employees and managers, providing timely, accurate, and customer-focused support.
• Resolve routine and moderately complex inquiries using established procedures, resources, and previously gained knowledge, referring more complex issues to Tier 2 Specialists, COEs, or other appropriate partners.
• Guide employees and managers through HR self-service activities and identify resources or content gaps that may prevent successful self-service.
• Complete routine administrative and operational tasks within the HR function, following established process guidance, decision trees, and SOPs.
• Build proficiency across assigned HR processes and apply learning to provide consistent, accurate support.
• Maintain and improve knowledge base articles and employee-facing resources to promote effective self-service.
• Support testing and documentation for new or updated HR processes and solutions.
• Identify recurring questions, process gaps, or opportunities for greater consistency and share observations with Service Center leadership and peers.
• Contribute to trend reporting and partner with teammates, COEs, and Process Owners to support timely issue resolution.
• Communicate information across HR and internal partners to coordinate work and support consistent process execution.
• Support team knowledge sharing and may assist with onboarding or training new employees.
• Handle sensitive employee information responsibly and in accordance with privacy principles and company policies.

YOU ARE

Customer focused, with a desire to create positive and helpful experiences for employees and managers. Curious and eager to learn, with an interest in developing knowledge across HR processes and systems. Organized and dependable, with the ability to manage multiple priorities and follow work through to completion. A thoughtful problem solver who can apply established procedures and recognize when an issue should be escalated. A clear communicator who works well with teammates and partners across the organization. Detail oriented and process minded, with an eye for identifying gaps or opportunities to make information and processes easier to use. A collaborative team member who contributes to shared learning and consistent ways of working.

YOU HAVE

• A high school diploma or equivalent experience; some positions may require 2+ years of technical training.
• Typically 2–5 years of related experience in administrative support, HR, customer service, office operations, or a related field.
• Strong customer service skills with a professional and approachable communication style.
• Strong organizational skills and the ability to manage multiple activities and deadlines.
• Ability to learn and apply established processes, procedures, and business practices.
• Experience handling confidential or sensitive information with discretion.
• Comfort using general office tools and learning business systems.
• Ability to identify when established resources or processes are not meeting a need and raise opportunities for improvement.

#LI-CS1 #Hybrid

Benefits

• Benefits that can protect your family’s financial future and help you save money through our 401k plan plus a generous company match.
• Columbia offers medical, dental, vision, life Insurance, disability, flexible spending accounts, health savings account, and an assortment of voluntary benefit offerings (accident, critical illness, hospital indemnity, and legal services).
• In addition, Columbia offers EAP+ which is free and confidential 24/7/365 counseling services.
• We have extensive wellness benefits, employee discounts and a generous time off program available.

If you need reasonable accommodation because of a disability for any part of the employment process, please notify your recruiter.

Columbia Sportswear Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Columbia Sportswear is committed to working with and providing reasonable accommodation for individuals with disabilities. https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf.

If you need an accommodation/adjustment to successfully complete and submit your application, please reach out to [e-mail] with the Subject: Applicant Assistance Requested.

Founded in 1938, Columbia Sportswear Company is a global leader in designing, sourcing, marketing, and distributing outdoor and active lifestyle apparel, footwear, accessories, and equipment. Our four primary brands — Columbia®, Mountain Hardwear®, SOREL® and prAna® — complement each other to address the diverse needs of active consumers and their products have gained an international reputation for their innovation, quality and performance. Learn more about our family of brands here.