HR & Risk Administrative Coordinator

Metuchen-Edison Ymca; Metuchen (NJ); On-site; USD 2,617,000 - 2,893,000; Full time

Job summary

Metuchen-Edison Ymca is seeking an HR/Risk & Administrative Coordinator to provide clerical and administrative support for Human Resources and Risk functions. You will assist with volunteer onboarding, background checks, and scheduling for the President & CEO and COO.

This hands-on role requires strong organization, confidentiality, and attention to detail, with duties spanning HRIS maintenance, training tracking, file management, and office coordination.

Qualifications

• Experience in administrative support or office administration; HR experience helpful but not required.
• Strong organization and attention to detail in a busy environment.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and handle confidential information.
• Proficiency with Microsoft Office; HRIS or similar systems preferred.
• Professional, dependable, and able to work with staff at all levels.
• High school diploma or GED; associate degree preferred.

Responsibilities

• Provide clerical and administrative support for HR and Risk functions.
• Maintain HR systems, records, files, and routine documentation.
• Manage NJ Working Papers and other employment documentation.
• Update staffing information and HRIS homepage.
• Support background checks and escalate findings to HR leadership.
• Track staff training completions in training platforms.
• Assist with injury and incident reporting and communications.
• Help with volunteer onboarding and background checks.
• Support recruitment logistics and onboarding materials.
• Handle office coordination, supplies, mail, and meeting prep.
• Schedule and assist COO meetings; prepare materials and agendas.
• Contribute to staff communications, including newsletters.
• Maintain confidentiality of employee, volunteer, legal, risk data.

Skills

Organizational skills

Communication

Confidentiality

Multi-tasking

Office administration

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

HRIS

Job description

Metuchen-Edison Ymca is seeking an HR/Risk & Administrative Coordinator to provide clerical and administrative support for Human Resources and Risk functions. You will assist with volunteer onboarding, background checks, and scheduling for the President & CEO and COO.

This hands-on role requires strong organization, confidentiality, and attention to detail, with duties spanning HRIS maintenance, training tracking, file management, and office coordination.