Human Resource-Risk & Administrative Coordina

Metuchen-Edison Ymca; Metuchen (NJ); On-site; USD 2,617,000 - 2,893,000; Full time

Job summary

Metuchen-Edison Ymca is seeking an HR/Risk & Administrative Coordinator to provide clerical and administrative support for Human Resources and Risk functions. You will assist with volunteer onboarding, background checks, and scheduling for the President & CEO and COO.

This hands-on role requires strong organization, confidentiality, and attention to detail, with duties spanning HRIS maintenance, training tracking, file management, and office coordination.

Qualifications

• Experience in administrative support or office administration; HR experience helpful but not required.
• Strong organization and attention to detail in a busy environment.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and handle confidential information.
• Proficiency with Microsoft Office; HRIS or similar systems preferred.
• Professional, dependable, and able to work with staff at all levels.
• High school diploma or GED; associate degree preferred.

Responsibilities

• Provide clerical and administrative support for HR and Risk functions.
• Maintain HR systems, records, files, and routine documentation.
• Manage NJ Working Papers and other employment documentation.
• Update staffing information and HRIS homepage.
• Support background checks and escalate findings to HR leadership.
• Track staff training completions in training platforms.
• Assist with injury and incident reporting and communications.
• Help with volunteer onboarding and background checks.
• Support recruitment logistics and onboarding materials.
• Handle office coordination, supplies, mail, and meeting prep.
• Schedule and assist COO meetings; prepare materials and agendas.
• Contribute to staff communications, including newsletters.
• Maintain confidentiality of employee, volunteer, legal, risk data.

Skills

Organizational skills

Communication

Confidentiality

Multi-tasking

Office administration

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

HRIS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Admin Support Metuchen, NJ, US

Salary Range: $19.00 To $21.00 Hourly

POSITION SUMMARY:

The HR/Risk & Administrative Coordinator provides clerical and administrative support to the Human Resources and Risk functions and helps support the day-to-day operations of the Association Office. The position also assists with volunteer onboarding and provides scheduling and administrative support to the President & CEO and Chief Operating Officer. This is a hands-on support role requiring strong organization, follow-through, confidentiality, and attention to detail.

ESSENTIAL FUNCTIONS:

• Provide administrative support for Human Resources and Risk, including maintaining HR systems, records, files, and routine documentation.
• Manage the NJ Working Papers system and assist with other required employment documentation.
• Update and maintain MYOP/HUB staffing information and the HRIS homepage.
• Execute BC-10 documentation and support the background check process, promptly escalating any findings to HR leadership.
• Track and verify required staff training completions in the appropriate training platforms.
• Provide administrative support for injury and incident reporting and ensure serious matters are promptly brought to the attention of HR/Risk leadership.
• Assist with volunteer onboarding, including required paperwork, background checks, training documentation, and tracking.
• Provide administrative support for recruitment and onboarding activities, including scheduling and preparation of materials.
• Support Association Office administration, including general office coordination, supplies, records, mail, copiers, meeting preparation and logistics, and other day-to-day needs.
• Assist with calendar management and scheduling for the Chief Operating Officer, including coordinating meetings and appointments.
• Assist with meeting logistics, agendas, materials, and follow-up as requested.
• Provide content and administrative support for staff communications, including the bi-monthly staff newsletter.
• Maintain confidentiality of employee, volunteer, legal, risk, and organizational information.
• Provide other administrative support and complete special projects as assigned.

REQUIREMENTS:

• Previous administrative or office support experience; Human Resources experience is helpful but not required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and follow through on assignments.Comfort working with confidential and sensitive information.
• Proficiency with Microsoft Office; experience with HRIS or other administrative systems is preferred.
• Professional, dependable, service-oriented, and able to work effectively with staff at all levels of the organization.
• High school diploma or equivalent GED
• Associate Degree preferred

PHYSICAL REQURIEMENTS/WORKING CONDITIONS:

Work is primarily performed in an office environment and may include walking, standing, sitting, reaching, reading, writing, bending, and lifting items associated with normal office work.