HR Recruitment Assistant

Virtual Staff 365; United States; Remote; USD 36,000 - 48,000; Full time

Benefits offered by this job

Permanent work-from-home set-up

Dayshift (AEDT)

Full-Time opportunity

HMO (STAFF only)

Annual leave

Christmas Bonus (pro-rated)

Job summary

Virtual Staff 365 is seeking an HR Recruitment Assistant to support national recruitment and HR processes across multiple locations. The role focuses on attracting top talent, ensuring recruitment compliance, and delivering a seamless onboarding experience for new employees.

The ideal candidate has 1–3 years of HR administration or onboarding experience, strong communication skills, and the ability to manage multiple tasks with attention to detail.

Qualifications

• 1–3 years of experience in HR administration, recruitment or onboarding.
• Strong communication skills, both written and spoken.
• Ability to manage multiple tasks with high attention to detail.

Responsibilities

• Post job advertisements and screen resumes.
• Coordinate interview scheduling between candidates and hiring managers.
• Maintain regular communication with candidates through the hiring process.
• Prepare employment contracts and onboarding documents.
• Track recruitment metrics and report on hiring progress.
• Support HR records, databases and compliance.

Skills

HR admin

Recruitment

Onboarding

Communication

Planning

Attention to detail

Self-motivated

Education

HR qualifications

Tools

Employment Hero

Microsoft Office 365

Job description

Our client is a leading commercial kitchen exhaust cleaning and maintenance company with over 30 years of experience servicing the hospitality industry and corporate businesses across Australia.

They are now seeking to hire an HR Recruitment Assistant to support their national recruitment and HR processes across multiple locations. This role is essential in attracting top talent, maintaining recruitment compliance, and delivering a seamless onboarding experience for new employees.

Job Responsibilities

Recruitment & Candidate Coordination

• Assist in posting job advertisements across relevant recruitment channels
• Screen resumes and shortlist candidates based on role requirements
• Coordinate interview scheduling between candidates and hiring managers
• Maintain regular communication with candidates throughout the hiring process
• Follow up with hiring managers on interview feedback and next steps

Onboarding & Compliance

• Prepare employment contracts and new hire documentation
• Ensure all pre-employment checks, forms, and certifications are completed
• Follow up with new hires to complete required onboarding documents
• Maintain recruitment records, HR databases, and employment documentation
• Support compliance with accreditation and regulatory requirements related to hiring

Reporting & Administrative Support

• Track recruitment metrics including time-to-fill positions and turnover rates
• Prepare reports on screening activities, hiring progress, and HR capacity
• Report on the onboarding and offboarding of employees
• Assist in improving recruitment processes for maximum efficiency
• Provide general administrative support to the HR team on daily operational matters

Requirements and Qualifications

• Minimum 1 to 3 years of experience in an HR administration, recruitment, or onboarding role
• Strong oral and written communication skills with a professional candidate manner
• High level of planning and organisational skills with the ability to manage multiple tasks
• Strong attention to detail and ability to track HR metrics accurately
• Ability to work independently with minimal supervision while maintaining high standards
• Strong resilience, initiative, and self-motivation to achieve recruitment goals

Nice-to-Have Skills

• Prior studies or formal qualifications in Human Resources or a related field
• Experience using HR software platforms such as Employment Hero or similar cloud-based systems
• Proficiency in Microsoft Office 365 including Word, Excel, Outlook, and Teams

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian Eastern Daylight Time business hours)
• Full-Time opportunity
• HMO (STAFF only)
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rate)