HR & Recruiting Coordinator

UNKNOWN; Urbana (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

ESS Clean is seeking an organized, people-focused HR & Recruiting Coordinator for our Corporate Office in Urbana, Illinois. The role supports both hiring and HR activities, including pre-screen interviews, onboarding, and maintaining records.

Experience in HR or recruiting is welcomed but not required. You’ll collaborate with managers across our branches, assist with offers and orientation, and help ensure a smooth candidate experience while handling routine HR tasks with confidentiality and

Qualifications

• Experience in HR or recruiting is welcome but not required.
• Experience in customer service, office administration, hospitality, staffing, or scheduling is a plus.
• Strong organizational skills and attention to detail required.

Responsibilities

• Review applications and conduct pre-screen interviews.
• Coordinate interviews with managers across the five branches.
• Prepare offer letters and assist with onboarding and orientation.
• Maintain employee and recruiting records and HR paperwork.
• Support day-to-day HR activities including I-9 documentation and training coordination.
• Help track training requirements and assist with HR projects.

Skills

Organizational skills

People-focused

Communication

Phone communication

Tools

HR software

Job description

HR & Recruiting Coordinator

ESS Clean is looking for an organized, people-focused HR & Recruiting Coordinator to join our team at our Corporate Office in Urbana, Illinois. HR or recruiting experience is welcome, but it is not required. Experience in customer service, office administration, hospitality, staffing, scheduling, or another people-focused role could also prepare you well for this position.

This role plays an important part in keeping our hiring process moving. You’ll connect with applicants, conduct pre-screen interviews, coordinate interviews with our managers, prepare offers, support onboarding and orientation, and make sure candidates have the information they need throughout the process.

You’ll also support day-to-day HR activities including employee records, I-9 documentation, training coordination, and other employee lifecycle processes.

We’re looking for someone who is good with people, comfortable with technology, and good at figuring things out. You don't need to come in knowing all of our HR processes - we're looking for someone who is willing to learn, asks good questions, and follows through. If you notice something is incomplete or isn't working the way it should, you take the next step to figure out what needs to happen.

What You’ll Do

• Review applications and conduct candidate pre-screen interviews
• Coordinate interviews and hiring activity with managers across our five branches
• Communicate with candidates throughout the hiring process and follow up on outstanding items
• Prepare offer letters and coordinate pre-employment and onboarding requirements
• Facilitate new hire orientation, both in person and virtually
• Create and maintain accurate employee and recruiting records
• Coordinate Form I-9 documentation and other required employment paperwork
• Track organizational training requirements and follow up on incomplete items
• Monitor recruiting activity and help identify positions or locations that need additional attention
• Work with our HR team and branch leaders to solve routine recruiting and onboarding issues
• Assist with other HR and administrative projects as needed

What We’re Looking For

The person who will be most successful in this role is someone who:

• Is highly organized and comfortable managing multiple priorities at once
• Pays close attention to details and takes pride in accurate work
• Independently follows up and follows through
• Communicates professional and keeps others informed
• Is comfortable picking up the phone and talking with candidates and managers
• Can recognize when something isn’t working and figure out the appropriate next step
• Is comfortable learning and working in multiple software systems
• Can work independently while also being part of a collaborative team
• Handles confidential information appropriately
• Enjoys helping people and creating a positive experience

About the Position

This is a full-time position primarily working in person at our Urbana office at 2406 E. University Ave. Occasional travel to support our branch locations with orientation or events may be required. If you’re looking for an opportunity to build your HR and recruiting experience while taking real ownership of your work, we’d love to hear from you.

Why Join ESS Clean?

Our mission is more than words on a page — Improving Lives Through Superior Service is how we operate every day. Guided by our core values — Serve Others, Own It, Be Honest, Have Fun, and Embrace Growth — we’re building a workplace where people feel valued, supported, and empowered to do their best work.