HR & Recruiting Coordinator

Shortstory; South San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Short Story is seeking a highly organized HR & Recruiting Coordinator to join our South San Francisco fulfillment center. This is a hands-on role on the warehouse floor, focusing on high-volume hourly recruiting and day-to-day HR operations.

You’ll partner with the Warehouse Manager and People Operations to screen, interview, onboard new hires, and maintain accurate records. A strong owner mindset and the ability to move quickly in a fast-growing startup are essential.

Qualifications

• 3–4 years of HR administration, recruiting, or operations support in a warehouse or retail setting.
• On-site, 100% at South San Francisco warehouse.
• Fluent in English and Spanish.
• Strong attention to detail and record-keeping.
• Excellent interpersonal and communication skills.

Responsibilities

• High-volume sourcing and interview scheduling for warehouse roles.
• Lead weekly onboarding orientations and new hire setup.
• Maintain accurate timekeeping and employee files.
• Serve as the frontline HR contact for frontline staff.

Skills

HR administration

Recruiting

Operations support

Attention to detail

Communication

Job description

Our Story:

Short Story is an award winning, technology powered retailer dedicated to petite women 5'4\" and under. Our mission is to create a seamless shopping experience for millions of petite women so they can dress with effortless confidence.

As a fast-growing startup, we're revolutionizing retail with a data driven learning system that leverages customer feedback to create tailored products. We've been recognized by top publications like Forbes, Fortune and are backed by leading investors who share our vision of building the world's next great consumer brand.

Our Values:

We're building a company with intention and purpose. Our culture thrives on data insights, exceptional commitment to fit, and the urgency to move quickly on what matters.

• Transform Lives. We're customer-first. Everything we create exists to give her confidence.
• Demand Excellence. We deliver only our best work, in Fit and Finish. We obsess about details others overlook.
• Embrace Challenges. We see obstacles as opportunities to invent better solutions.
• Think Differently. We get a thrill from finding better solutions others haven't seen.

The Role

We are seeking a highly organized and detail-oriented HR & Recruiting Coordinator to join our team at our South San Francisco fulfillment center. This is a hands-on, execution-focused role on our warehouse floor.

You will run high-volume hourly recruiting and support day-to-day HR operations, partnering closely with the Warehouse Manager, People Operations, and the Director of HR.

What You’ll Own

1. Hourly Recruiting & Onboarding

• High-Volume Sourcing: Manage the pipeline for warehouse roles (associates, returns specialists, temporary support) using our ATS, and keep candidate records accurate and current.
• Screen & Conduct in-person screens to assess reliability, attitude, and fit, and coordinate interviews for the Warehouse Manager.
• Scheduling: Coordinate interviews onsite and keep the process moving with short lag times.
• Onboarding & Orientation: Lead weekly day-one orientations, set new hires up in our systems, deliver basic safety orientation, and welcome each new team member warmly.

2. HR & Compliance Support

• Timekeeping & Attendance: Maintain accurate daily hourly timekeeping and attendance records and support break-schedule administration.
• Records & documentation: Maintain organized, current employee files and standard workplace records as part of routine HR operations.
• First-line employee support: Serve as a friendly, accessible point of contact for frontline staff on everyday HR questions (benefits, PTO, paychecks, policies).
• Floor presence: Spend active time on the warehouse floor, close to the team you support.

What We Are Looking For:

• Experience: 3-4 years of experience in HR administration, recruiting, or operations support in a warehouse, fulfillment, retail, or hospitality environment.
• Location: 100% on-site at our South San Francisco warehouse.
• Language: English and Spanish required
• Attention to detail: You take pride in clean records, organized files, and tasks that stay on track.
• Communication: Excellent interpersonal skills.
• Discipline: You hold a standard. You are comfortable saying no to a candidate who does not clear the bar, and you do not soften criteria under pressure to fill a shift.
• Adaptability: A roll-up-your-sleeves startup mindset. You move easily from screening candidates to organizing records to walking the floor.

Why Join Us?

• Growth: Learn the ropes of HR and recruiting in a highly successful, growing startup, with opportunities to fast-track your career.
• Collaborative Team Environment: Partner closely with a supportive warehouse operations team that values your work.
• Culture: A mission-driven company built on excellence, direct communication, and ownership.

Short Story is committed to providing equal employment opportunity and a work environment free of discrimination and harassment for all employees and applicants. We work diligently to ensure equal opportunity for all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, Veteran status, or other legally protected characteristics.