HR Recruiting Coordinator

MEL1001MEL; Rexburg (ID); On-site; USD 45,000 - 65,000; Full time

Job summary

MEL1001MEL is seeking a Human Resource Recruiting Coordinator to handle recruiting and onboarding for hourly positions in the Idaho Falls and Rexburg areas. The role screens applicants, conducts interviews, and coordinates offers, while working with hiring managers to ensure compliant processes and proper documentation.

Responsibilities include maintaining postings, tracking time-to-fill with Excel, and entering new hires in Ultipro.

Qualifications

• Experience with sourcing, screening and interviewing potential candidates.
• Exceptional interpersonal and communication skills.
• Ability to collaborate across departments and with management.
• Strong organizational and prioritization skills in a fast-paced environment.
• Experience with applicant tracking systems.

Responsibilities

• Screen and review applications and resumes; select interview candidates.
• Conduct and schedule interviews with managers; make job offers when appropriate.
• Manage job openings, postings, and applicants in the ATS.
• Use Excel to track requisitions, time-to-fill, and generate reports.
• Coordinate onboarding and prepare personnel files for new hires.
• Enter new hires in the HRIS (Ultipro) system.
• Develop and implement recruiting programs and procedures within legal guidelines.
• Coordinate with hiring managers across departments on staffing needs.
• Support recruiting events and job fairs as needed.

Skills

Sourcing

Interviewing

Communication

Organizational skills

Tools

Applicant Tracking System (ATS)

Excel

Ultipro

Job description

The Human Resource Recruiting Coordinator will perform recruiting and onboarding duties for hourly level positions in the Idaho Falls Call Center, Rexburg Call Center, Marketing Services and Idaho Product Store by screening, interviewing, recommending the hiring of applicants, and making job offers. This position is involved in developing and implementing programs designed for the recruiting process, working closely with hiring managers, and preparing personnel files and documentation for new team members.

Responsibilities

• Screens and reviews applications and resumes, selects appropriate applicants for interviews, conducts interviews, schedules interviews with managers, recommends hiring of applicants, and makes job offers.
• Interviews applicants within parameters of applicable legalities.
• Manages job openings, job postings and applicants within the applicant tracking system.
• Uses Excel to track Employee Requisitions by maintaining openings list, tracking of time-to-fill and provides monthly/quarterly time to fill reports.
• Onboarding and preparing personnel files and documentation for new team members.
• Enters new team members in the Ultipro system.
• Develops and implements programs and operating practices or procedures for the recruiting process within provisions of applicable law.
• Coordinates recruiting functions (i.e., planning with management, scheduling interviews, background and reference checks, additional interviews, job offers and all other employment needs).
• Coordinates with hiring managers and all departments regarding employment needs.
• Recommends creative creation and implementation of company recruitment plans to include cultivation of sources, design and placement of advertisements, etc.
• Coordinates advertisements with outside sources, newspapers and other recruiting media (i.e., Internet, executive recruiting firms, etc.).
• Assists with internal and external Career Fairs as needed.
• Coordinates and manages on-site recruiting events.
• Performs special projects as assigned by collecting, analyzing, and presenting data, making recommendations, etc.
• Supports the HR Department in the planning, coordination and management of company team member events including but not limited to: annual employee meeting, company picnic and company holiday party, etc.
• Works closely with HR Business Partners to understand the recruiting needs of departments.
• Performs other duties as assigned or needed.

Qualifications

• Experience with sourcing, screening and interviewing potential candidates
• Previous Human Resource experience preferred
• Experience with applicant tracking systems
• Exceptional interpersonal skills
• Ability to collaborate effectively with Management and all levels of team members
• Working knowledge of Federal and Idaho labor and wage laws
• Strong organizational and prioritization skills; must be able to manage multiple priorities in a fast-paced environment
• Excellent verbal and written communication skills; with the ability to communicate clearly and appropriately to all audiences
• Excellent computer skills, Excel, Word, Outlook, etc.
• Self-motivation and sense of ownership and accountability
• Ability to analyze problems and create solutions
• Ability to work independently and professionally
• Strong attention to detail
• Ability to work under stress
• Thorough knowledge of company policies, and procedures
• Ability to perform the essential duties and responsibilities with efficiency and accuracy