HR & Recruiting Admin Specialist – On-site

CW Resources, Inc.; New Britain (CT); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Telemedicine

Retirement Plan & Match

Disability Plans

Life Insurance – Dependent on plan

Paid Holidays

Vacation and Sick time

Voluntary benefits: Hospital Indemnity

Job summary

CW Resources, Inc. is seeking a Recruitment & HR Administrative Assistant to join our team in New Britain, CT. This role blends recruiting tasks with essential administrative support to keep HR operations running smoothly.

You will post and maintain job openings, conduct initial phone screenings, follow up on background checks, and handle disability documentation with candidates and employees. Local travel and on-site work are required.

Qualifications

• Minimum of 2 years administrative support experience, preferably within HR or recruiting.
• Basic understanding of HR processes, recruitment cycles, and compliance requirements.
• Strong organizational skills with attention to detail and accuracy.
• Flexibility to adjust to changing priorities, recruitment needs, and administrative requirements.
• Ability to thrive in a fast-paced environment by managing multiple priorities.
• Ability to follow instructions and complete tasks independently with minimal oversight.
• Clear and professional verbal and written communication, including phone, email, and fax correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Willingness and ability to travel locally as required.
• Must have a valid Real ID and Driver's License.

Responsibilities

• Post and maintain job openings across all platforms, including updating or reposting outdated postings to ensure visibility.
• Conduct initial phone screenings to evaluate candidate qualifications and interest.
• Follow up on background checks and ensure timely completion.
• Request consent forms from candidates to authorize outreach to their medical providers.
• Request disability documentation directly from employees or hiring managers.
• Communicate with candidates and employees regarding the status of their disability documentation and provide updates as needed.
• Contact doctors’ offices daily via phone, email, and fax to request disability documentation.
• Prepare and generate weekly reports to identify applicants who are required to submit their disability documentation (DOD), and proactively follow up with those candidates to obtain status updates and ensure timely completion of the documentation process.
• Attend local and national job fairs to assist with recruiting efforts and represent the organization.
• Research upcoming job fairs, maintain the job fair tracker, and share opportunities with the HR team.
• Maintain accurate trackers and records to support HR compliance and operational efficiency.

Skills

Administrative support

Recruiting

Phone screening

Background checks

Disability documentation

ATS experience

Job postings

MS Office

Travel

Tools

ATS platforms

Circa Mitratech

Job description

CW Resources, Inc. is seeking a Recruitment & HR Administrative Assistant to join our team in New Britain, CT. This role blends recruiting tasks with essential administrative support to keep HR operations running smoothly.

You will post and maintain job openings, conduct initial phone screenings, follow up on background checks, and handle disability documentation with candidates and employees. Local travel and on-site work are required.