HR Recruiter

AppleOne Employment Services; West Hollywood (CA); On-site; USD 52,000 - 55,000; Full time

Job summary

AppleOne Employment Services in West Hollywood, CA is seeking an experienced HR Recruiter for a contract opportunity. The role focuses on high-volume talent acquisition support, candidate communications, interview scheduling, documentation, file audits, ATS updates, and pre-boarding activities.

You will work with experienced HR and recruitment professionals to support hiring initiatives, while maintaining a positive candidate and stakeholder experience in a fast-paced, process-driven environment.

Qualifications

• Support day-to-day recruitment operations, administrative coordination, candidate communication, and hiring process documentation.
• Maintain iCIMS applicant tracking system records, recruitment databases, spreadsheets, and confidential personnel documentation.
• Coordinate interview folders, scheduling, candidate follow-up, testing logistics, and new-hire pre-boarding folders.
• Assist recruiters with process documentation, file audits, reporting, and workflow tracking.

Responsibilities

• Coordinate recruitment activities, including interview scheduling, testing logistics, candidate communication, hiring manager follow-up, and recruiter support.
• Maintain and update applicant records, transfer lists, recruitment files, and candidate information in iCIMS and related databases.
• Prepare, review, proofread, format, and organize recruitment documents, reports, forms, interview folders, personnel records, and pre-boarding materials.
• Audit recruitment files and folders to ensure required documentation is complete, accurate, consistent, and properly maintained.
• Support multiple recruiters by tracking assignments, monitoring deadlines, maintaining documentation, and helping recruitment activities move forward efficiently.
• Handle confidential candidate and personnel information with discretion, professionalism, and integrity.

Skills

Detail-oriented

Communication skills

Discretion

Multitasking

Team collaboration

Education

Associate’s degree

Tools

iCIMS

Job description

Job Summary

We are seeking an experienced HR Recruiter for a contract opportunity in West Hollywood, CA. This role is ideal for a detail-oriented recruitment professional who enjoys supporting high-volume talent acquisition operations, coordinating with recruiters and hiring managers, and keeping recruitment processes organized, accurate, and moving forward.

The HR Recruiter will support day-to-day recruitment coordination, candidate communication, interview scheduling, documentation, file audits, ATS updates, and pre-boarding activities. This is a strong opportunity to contribute to a mission-driven government and public sector environment where accuracy, confidentiality, teamwork, and professional service are essential.

The ideal candidate will thrive in a fast-paced, process-driven setting with supportive team collaboration, changing priorities, and a strong focus on quality. This role offers the opportunity to work closely with experienced HR and recruitment professionals while supporting important hiring initiatives and maintaining a positive candidate and stakeholder experience.

Key Responsibilities

• Coordinate recruitment activities, including interview scheduling, testing logistics, candidate communication, hiring manager follow-up, and recruiter support.
• Maintain and update applicant records, transfer lists, recruitment files, and candidate information in iCIMS and related databases.
• Prepare, review, proofread, format, and organize recruitment documents, reports, forms, interview folders, personnel records, and pre-boarding materials.
• Audit recruitment files and folders to ensure required documentation is complete, accurate, consistent, and properly maintained.
• Support multiple recruiters by tracking assignments, monitoring deadlines, maintaining documentation, and helping recruitment activities move forward efficiently.
• Handle confidential candidate and personnel information with discretion, professionalism, and integrity.

Compensation and Benefits

• Contract/Temporary opportunity.
• Pay range: $38 to $40 per hour.
• Location: West Hollywood, CA.

Required Qualifications and Skills

• Support day-to-day recruitment operations, administrative coordination, candidate communication, and hiring process documentation.
• Maintain iCIMS applicant tracking system records, recruitment databases, spreadsheets, and confidential personnel documentation.
• Coordinate interview folders, scheduling, candidate follow-up, testing logistics, and new-hire pre-boarding folders.
• Assist recruiters with process documentation, file audits, reporting, and workflow tracking.
• Minimum of 5 years of recruitment assistant, recruitment support, talent acquisition administration, or related HR experience.
• Associate’s degree from an accredited college or university in a related field and two years of relevant experience required.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and OneDrive required.
• Strong Excel skills required, including VLOOKUP and Pivot Tables.
• Experience using iCIMS or similar applicant tracking systems to manage applicant data, recruitment records, and activity tracking.
• Experience with administrative coordination, records management, document processing, and office operations in a fast-paced environment.
• Ability to manage multiple assignments, support several team members, balance competing priorities, and meet deadlines.
• Strong attention to detail with the ability to review documents for accuracy, completeness, consistency, and compliance with established procedures.
• Ability to create, maintain, and follow procedural documentation, reference guides, training materials, and process instructions.
• Strong written and verbal communication skills with a professional, diplomatic, and customer-focused approach.
• Ability to handle confidential information and sensitive personnel matters with discretion and sound judgment.
• Flexible, adaptable, organized, personable, and able to work well under pressure in a collaborative team environment.

Preferred Qualifications

• Bachelor’s degree preferred.
• Prior human resources experience in the public sector is a plus.
• Experience training or assisting colleagues with procedures, administrative tasks, workflows, or documentation standards.
• Experience in a fast-paced, process-driven recruitment or HR environment.
• Strong teamwork skills with the ability to work effectively with individuals at different organizational levels and with varying communication styles.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.